FRANKLIN TOWNSHIP

BOARD OF SUPERVISORS

WORKSHOP MEETING

MAY 25, 2006

 

 

CALL TO ORDER

Chairman Lambert called the meeting to order at 7:00 p.m.  The meeting was held at the Franklin Township Municipal Building, 150 Century Lane, Dillsburg, York County, Pennsylvania.

 

ROLL CALL

Present were Supervisors Larry Lambert, Donald Lerew, John Shambaugh, Naomi Decker, and Gary Brown.  Also present was Secretary Nancy Zentmeyer.  Visitors and guests are on the attached sign-in sheet.

 

BID OPENINGS

a.  Stone/Oil

At the May 18, 2006 Board of Supervisors regular meeting a bid for 19,000 gallons of CRS-2 was overlooked.

 

Motion:           Chairman Lambert made a motion to rescind the previous motion awarding the bid to Hammaker East, Ltd. at a total bid price of $38,000.00 / $2.00 unit price and to award the CRS-2 Oil bid to Wilson Paving at a total bid price of $31,160.00 / $1.64 unit price.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

Correspondence had been received from O-N Minerals regarding the award of  #3-A, #10, R-4 Rip-Rap, and R-5 Rip-Rap on the Stone bid.  After discussion with the Roadmaster it was noted that he would only need approximately 60-tons of R-4.  Based on the 60-tons the sale would be $381.00 less the cost of a Performance Bond at $150.00.  O-N Minerals is requesting the Township waive the Performance Bond for the 2006 contract or award the entire contract to York Building Products.

 

Motion:           Chairman Lambert made a motion to award the entire Stone bid to York Building Products.  Seconded by Supervisor Decker.  The motion carried unanimously.

 

APPROVAL OF MINUTES

April 20, 2006 Board of Supervisors Regular Meeting.

It was noted that all Supervisors had received a corrected final draft as per Supervisor Decker’s comments.

 

Motion:           Chairman Lambert made a motion to approve the April 20, 2006 minutes as amended.  Seconded by Supervisor Shambaugh.  Supervisor Decker indicated that she has additional corrections as follows:  page 1 under the 2nd motion, 9th line Legislation should be “Legislature”; line 15 bond should be “bone”; page 2, 1st paragraph last line should read “Franklin” not Frank; under EMS omit “was” on line 4; page 4 under Coachman Court, 5th line after only end the sentence and omit “and the correct property owner”; line 6 omit “improvement” and add “subdivision until”; line 7 omit “the”; last sentence omit “and holding” and add after fees “held at this time” and omit “at this time”; under Engineer line 5 omit “from” and add “by” after the word “would” add “have”; after cost add “of the”; under Motion end sentence at drain and begin next sentence with “To” and omit the word “theirs” and add “offered”; page 6 under 80 Circle Drive omit “together” and add “by himself and”; add “a” after is and end sentence at problem.  Begin next sentence with “After”; page 7 first line after “problem” add “There may also be some type of indemnification”; under Park & Recreation, comment 2, 4th line add “r” to you; after liability put the next sentence under comment 3 and omit “Comprehensive” and add “Regional”;  under comment 3 add after meetings “have been scheduled to review with public notification”; page 8, 2nd paragraph legally should be “legality”; under Park & Recreation Report as should be “has” and separate into “in to”; page 11 under Approval & Payment of Bills, Motion Decker opposing the “payment of”.   Motion:  Chairman Lambert made a motion to approve the April 20, 2006 minutes with the amendments.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

LIST OF PRIORITIES

Chairman Lambert stated that the purpose of this Workshop Meeting is to establish priorities for 2006 and 2007.

 

Chairman Lambert’s list of priorities is as follows:

1.         Enact zoning

2.         Create Zoning Hearing Board and Zoning Officer

3.         Update Subdivision/Land Development Ordinance

4.         Ponderosa Park

5.         Hire a Township Manager

6.         Update Water Feasibility Study

7.         Improve winterization of recycling building

8.         Expand Township Building

 

Supervisor Brown’s list is as follows:

1.         Route 15 Corridor Study (intersections)

2.         Transportation Study – Impact Fees

3.         Increase Recreation Fees

4.         Single contractor – waste vendor

 

Supervisor Decker’s list is as follows:

1.         Resolve issues of Park & Recreation, Regional Plan

2.         Ponderosa Park Master Plan

 

Supervisor Lerew’s list is as follows:

1.         Speaker system for the meeting room

2.         Ponderosa Park - completing

3.         Expand meeting room

 

Supervisor Shambaugh noted that all of his priorities have been covered.

 

A resident requested that the stone road to the Township Park have something done because of the dust that is created from vehicles.

 

Chairman Lambert asked each Supervisor to number their priorities according to the list provided.

 

Supervisor Brown discussed the Route 15 Study and noted that a meeting was held today at the Township Building.  It was noted that a request for grant money needs to be applied for by late November.  It was also noted that this committee is working with both York and Adams Counties.  It was noted that there is a possibility of a public meeting in 2006.

 

Supervisor Decker indicated that she has now has two quotes regarding the Ponderosa Park Master Plan.  One is from YSM and another one was recently submitted by Rettew.  Mr. John Flanagan is in the process of making calls to see of the Township could get additional quotes.

 

Chairman Lambert discussed hiring a Township Manager to keep things from falling through the cracks, writing grants, growth of area.  A manager would cost about $50,000.00 per year.

 

There was discussion that there is a need to expand the Township Building before hiring a Township Manager.  Supervisor Shambaugh stated that the speaker system could be purchased now after obtaining quotes.  The speaker system should be a number one priority.

 

Supervisor Decker stated that she is doing more research and the residents are requesting information on the regional Recreation, Parks, and Open Space Plan.  It was also indicated that regarding the referendum issue, another Township (South Middleton) was requesting an increase in earned income tax for the acquisition of open space.  Supervisor Decker stated that the Township did not authorize Solicitor Schorpp to research the referendum issue.  There was discussion on getting notification to the residents about this plan.  Some of the suggestions were to conduct a survey, place on the cable channel and website, place a notice in the Banner, and have Township residents come into the Township office, mail surveys with taxes, or do a newsletter. There was a suggestion of getting electronic voting machines from York County.  There was discussion on reaching both property owners and residents of the Township.

 

There was discussion on the Township originally opting out of the plan and it was noted that the Township opted out of the grant application.  Supervisor Brown stated that the vote was not unanimous.  Chairman Lambert stated we opted out of the grant not the plan.   Supervisor Decker said she disagreed with that.  The people asked why we couldn’t have a newsletter and Chairman Lambert said because we don’t have the expertise at this time.

 

Vice Chairman Lerew stated that he notified the Game Commission and Representative Smith replied that they are not in favor of walking trails going through the game lands.

 

It was suggested to have a public meeting to discuss the plan and it should be held at a larger place such as a fire hall or school.   It was noted the meeting would be a question and answer informational type meeting.

 

Mr. Stevens said there are two kinds of residents in the Township, property owners and non-property owners.  It has more effect on property owners.  The voting machines might be able to be used.

 

Again discussion ensued regarding the adoption of the proposed plan.  It was noted to approve the plan “as is” and then each piece needs to be implemented with no mandates.  The odds of getting grants are better when being part of a regional plan.  It was noted that when a grant is submitted to DCNR applicants that are with regional plans carries more weight and has a higher priority.

 

Supervisor Decker questioned the letter from DCNR and requested that a copy be given to each Supervisor.  Chairman Lambert indicated that the letter stated there was some confusion in the field and DCNR would be getting back with more clarification.  Supervisor Shambaugh stated a mailing is the only fair way to survey the people.

 

Supervisor Decker indicated that with the Planning Commission having a public meeting on the Zoning Ordinance that a meeting to discuss the regional recreation plan on June 13th  would be too soon as there is a lot of information to collect.   One resident asked what the zoning is and Chairman Lambert said it’s for developers and everyone else is grandfathered.  Supervisor Decker said Chairman Lambert’s comments are not true.

 

Supervisor Decker indicated that in the plan it indicates a list of key interviews and her name was mentioned.  She indicated that she was never interviewed.  Supervisor Decker stated that as far as she is concerned the Township finished this issue in 2002.  There are too many things in the plan that does not give it creditability.

 

 

Motion:           Supervisor Brown made a motion to hold a public meeting to discuss the Northern York Region Comprehensive Recreation, Parks, and Open Space Plan on Tuesday, June 13, 2006 beginning at 7:00 p.m.  Seconded by Supervisor Shambaugh.  The motion carried with Supervisor Decker opposing this date because of the conflict with zoning and everything else that is going on.

 

 

It was suggested that the Township obtain the Franklintown Fire Hall and place a large ad in the Banner advertising this public meeting.

 

OTHER BUSINESS

1.  Robin Gardner, Release of Money for Stormwater System

A letter had been received from Ms. Gardner indicating that the stormwater system has been installed and is requesting the release of the $3,500.00.  It was noted that KPI did an inspection of this property today and found it satisfactory.  A letter will be forthcoming indicating their findings.

 

Motion:           Vice Chairman Lerew made a motion the $3,500.00 be released upon receiving the letter from KPI approving the stormwater system.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

2.  Lisa Ammons, Regarding Bethel Church Road

Ms. Ammons was present to express concern regarding the ditches and drains along Bethel Church Road.  Ms. Ammons noted that she had previously cleaned and does maintain the drain ditches in front of her home.  She indicated that the Township does not maintain the ditches and drains, but that it is done by the property owners.  Ms. Ammons also stated that parts of Bethel Church Road become flooded and neighbors’ homes have been flooded also.

 

Supervisor Shambaugh stated that the Township has attempted to control the run-off and that he will discuss this problem with the Township Roadmaster.

 

ADJOURNMENT

Motion:           Chairman Lambert made a motion to adjourn the meeting at 8:45 p.m.  Seconded by Supervisor Brown.  The motion carried unanimously.

               

Respectfully submitted,

 

Nancy E. Zentmeyer

Township Secretary

 

 

Revised 6-15-06