FRANKLIN TOWNSHIP
BOARD OF SUPERVISORS
REGULAR MEETING
April 20, 2006
CALL TO ORDER
Chairman Lambert called the meeting to order at 7:00 p.m. The meeting was held at the Franklin Township Municipal Building, 150 Century Lane, Dillsburg, York County, Pennsylvania.
ROLL CALL
Present were Supervisors Larry Lambert, Donald Lerew, John Shambaugh, Naomi Decker, and Gary Brown. Also present were Engineer Timothy Knoebel, Solicitor Edward Schorpp, and Secretary Nancy Zentmeyer. Visitors and guests are on the attached sign-in sheets.
PLEDGE OF ALLEGIANCE AND PRAYER
Chairman Lambert led the Pledge of Allegiance and Supervisor Brown gave the opening prayer.
APPROVAL OF MINUTES
March 14, 2006 Zoning Workshop
Motion: Supervisor Shambaugh made a motion to approve the minutes of March 14, 2006 Zoning Workshop as submitted. Seconded by Chairman Lambert. The motion carried unanimously.
March 16, 2006 Board of Supervisors Regular Meeting
Motion: Supervisor Brown made a motion to approve the March 16, 2006 Board of Supervisors Regular Meeting minutes as submitted. Seconded by Supervisor Shambaugh. Supervisor Decker noted the following changes: page 1 – February 16th meeting motion last line “Supervisor Shambaugh added that 4 people were appointed as a committee to look into the Park & Open Space Plan, Gary Brown, John Flanagan, Don Lerew, Sara Toll.” page 2 – 2nd paragraph first line add after that “many in attendance may have read her article in the Banner and said she appreciated their presence because it is very important to all of us”; 2nd line same paragraph change was to “wasn’t” omit the and add “a vote per se but a”; 3rd paragraph 3rd line 1st word change from region to “regional”; 4th paragraph, 1st line omit “back to”; 6th paragraph, 1st line name should be Mark not Mike; last paragraph, 8th line add “Legislation”; page 3, 1st paragraph omit sentence starting “With” and add “There was discussion whether” before Franklin; 4th line down after fee add “plus an additional negotiated amount.”; 2nd paragraph, 1st line omit “the focus groups made the decisions for this plan” and add “decisions for the plan were based on the focus group results”. Start new sentence with “The Park & Recreation. . .”; 2nd line after the word park add “for”; 5th line change “to” to “the” and at the end of the paragraph add “Ms. Holbert said the community has to decide what paths should be private and what paths should be public. She said streams create a good back bond for a public trail system.”; 3rd paragraph last word should be “statute”; 6th paragraph omit 2nd sentence and add to 3rd sentence after “stated” “that the appointed committee was given” then start with “no authorization given to make decisions for Franklin Township or to make intergovernmental decisions.”; add sentence “It was a consensus of the board that this committee was for information gathering only.”; page 4, 1st paragraph add sentence on 6ht line “Solicitor Schorpp told Mr. Venarchick Carrie Wilt received a lengthy letter from DAA after he had talked to her.”; 3rd paragaph, 1st line omit “and it stating it a preliminary but should indicate final” and add “being a preliminary report instead of a final report.”; 5th paragraph add to last line “and to apply the ordinance to this project.”; under Baker & Deeds, 3rd line “security for the extension of water line”; under Motion for Baker & Deeds omit “the location of the water line, and approval by Franklintown Authority” and add the conditions “1. owners acknowledgement, 2. payment of recreation fees, 3. placement of property corners, 4. adding proper location of water line on the subdivision plan, and 5. attach plan approved by the authority to the subdivision plan.”; page 6 under Tim Rowbottom, 7th line word should be “checked”; 8th line add “a” after not; add last sentence “Mr. Rowbottom also mentioned using the shed for storage for this construction business.” under Reports, Engineer 1st motion, 6th line after the word decision add “to release the escrow money” and add after Engineer on the 7th line “and property owner” and omit “to” and add the word “be” after owner; page 7 under Bob Ruth, 3rd line omit “as they may have imposed requirements” and add after the word reviewed “by KPI”; under Park & Recreation
Motion: Supervisor Brown amended his motion to include the changes as noted. Seconded by Supervisor Shambaugh. The motion carried unanimously.
AGENDA AMENTMENTS
Chairman Lambert asked if there were any agenda amendments. Supervisor Brown added under Old Business add Tim Rowbottom and under New Business add NYCSF Report. Supervisor Shambaugh noted he had nothing to add. Chairman Lambert noted under Correspondence, #2 to be moved up to #1 under Park & Recreation and mentioned either a special or work session meeting to discuss priorities for 2006. There was discussion on whether to meet one half hour earlier at the June regular meeting or to set the meeting for another date. The date of the workshop meeting is May 25, 2006 beginning at 7:00 p.m. Supervisor Brown indicated that he will not be at the May regular meeting. The workshop meeting is to be advertised. Supervisor Decker added Coachman Court to the agenda under Subdivision/Land Development. There were no other amendments.
ORGANIZATION REPORT
Police – Chairman Lambert presented the 2005 Annual Report. The following statistics were given: a total of 145 square miles within the district is being patrolled with a total of 75 hours per week. A cost $49.88 per officer is the cost which includes training, benefits and car. 80% of the calls are service calls. There were only 33 serious crimes and the citizens satisfaction is up according to a survey that was completed. The report is on file at the Township office.
Fire – The fire report was submitted and is on file at the Township office. It was noted that there were a total of 8 house fires last month. A total of 33 calls were received with 6 of the calls in the Township. Supervisor Decker stated that subdivision/land development plans should go to the fire companies for review and comment.
EMS – The EMS report was submitted and is on file at the Township office. There were a total of 114 calls with 32 of the calls in Franklin Township. For the first quarter a total of 80 calls were in Franklin Township. A report was also submitted regarding their audit from the CPA firm of Miller Dixon Drake, LLC which is also on file at the Township. The first year the audit was done was two years ago and it was noted that this should be done every couple of years. EMS week is coming up the third week in May and they will be at the schools, senior center, etc. EMS will also be at the South Mountain Elementary School’s May Fair celebration. CPR training classes are still being priced and better clarification will be forthcoming.
DAA – No report was submitted.
Emergency Management – No report was submitted.
Zoning Committee – No report was submitted.
SUBDIVISION AND LAND DEVELOPMENT
Patrick & Lisa Kelley, Final Subdivision Plan, Action Deadline -
The Township received a grant of extension of time until June 30, 2006.
Motion: Chairman Lambert made a motion to accept the time extension until June 30, 2006 on the Kelley Final Subdivision Plan. Seconded by Vice Chairman Lerew. Supervisor Shambaugh questioned why this plan has not been completed. It was indicated they are dealing with the sewage exemption, there is some interest from other lot owners, and checking on restrictions whether or not this land can be subdivided.. The motion carried with Supervisor Decker abstaining for professional involvement .
Range End Commerce Center, Preliminary Subdivision Plan –
The Township received a letter from Hoover Engineering requesting that the Range End Commerce Center plan be withdrawn.
Motion: Chairman Lambert made a motion to accept the withdraw of the Range End Commerce Center plan. Seconded by Supervisor Shambaugh. The motion carried unanimously.
Sherwood Heights, Preliminary Subdivision Plan, Action Deadline –
Mr. Chris Venarchick from RGS was present to represent this plan. The Township received a grant of time extension until June 16, 2006. There was discussion on the modifications made to the plan with eliminating the two residential lots. Chairman Lambert questioned the mining report with seeing the same thing in both Sherwood Heights and Apple Blossom Estates. Supervisor Decker noted that in the mining report there was only one paragraph that was changed. Chairman Lambert indicated that when the report is finalized there should be an overlay of the mining activity and showing all the lots.
Chairman Lambert noted the letter dated March 17th that was received from the Sherwood Forest residents regarding the loop cul-de-sac. There was discussion on whether or not we are violating our own ordinance and what is the legal advice. After some discussion Solicitor Schorpp noted that the street system is not considered a loop cul-de-sac. Supervisor Shambaugh concurs with the Solicitor. It was questioned whether or not to change the ordinance. Chairman Lambert asked Solicitor Schorpp to check into this and report at the next meeting.
Motion: Supervisor Brown made a motion to accept the time extension for Sherwood Heights. After discussion is was noted that the 16th is the day after the June Supervisors meeting. Mr. Venarchick on behalf of the applicant changed the time extension until June 23, 2006. Seconded by Chairman Lambert. The motion carried with Supervisor Decker opposing.
Diane Phillips, Subdivision Plan, Withdraw –
The Township received a letter requesting the Diane Phillips Subdivision Plan be withdrawn at this time and to hold all fees related.
Motion: Chairman Lambert made a motion to accept the withdraw of the Diane Phillips at this time and to hold all fees. Seconded by Supervisor Shambaugh. The motion carried unanimously.
Coachman Court, Land Development Plan –
Mr. Eric Trembly was present to given information regarding this plan. He indicated that he had received correspondence from DEP stating that they will review the private sewage planning module request. It was noted that a statement from DAA is still needed for capacity and a resolution from this Board approving the module. There was discussion on the design waivers, if this lot was previously approved for single-family only, and the correct property owner. Mr. Trembly noted that a note on the previously approved plan indicates that there would be no further improvements to the private access road. Supervisor Decker stated that she has a copy of the that plan and it was approved for single-family. It was noted that the applicant needs permission from the owner in order to pursue this plan. After the discussion period it was noted that this plan is not a complete submission at this point. Mr. Trembly requested that this plan be withdrawn and with holding the fees at this time.
Motion: Chairman Lambert accepted the request to withdraw the Coachman Court, Land Development Plan and to hold the fees. Seconded by Supervisor Shambaugh. It was noted that the ownership issue be resolved. The motion carried unanimously.
REPORTS
Engineer
1. Black Landscape, Invoice for Franklin Glen Storm Water Detention Basin & Screening Improvements
Engineer Knoebel noted that the job is finished and the Supervisors previously approved Change Order #1 for this work. The payment request is for $3,722.90 which corresponds with the remaining amount due on the contract. It was questioned whether the work is satisfactory. Engineer Knoebel stated that there was a lapse of time with the contract expiring. The work has been inspected and it is noted that the underdrain was eliminated which would of helped to keep the pond drier. The initial cost would have been $5,754.00. The water is not draining to the outlet as there are springs leaking into the detention basin. It was noted that there was discussion on determining that the Bank would no be liable for the cost. KPI did a design on the underdrain and with the Township’s permission KPI would give this design to the homeowners association so they could get a contractor to complete the work. It was also noted that the pond belongs to the homeowners association and they can pursue this issue on their own.
Motion: Chairman Lambert made a motion to pay the invoice to Black Landscape in the amount of $3,722.90 as submitted. Seconded by Supervisor Brown. The motion carried unanimously. There was discussion on who will contact the association. It was noted that the association approved the trees and it was indicated that this is not a liability to the Township to release the design of the underdrain and that the homeowners association could use it as a guide.
2. PennDOT Construction Plan for Route 194
It was noted that this is for construction work along Route 194 and no action is needed.
3. Stoney Run Road Partnership, Release of Financial Security
It was noted that at last month’s meeting a request was made to release the financial surety for Stoney Run in the amount of $9,595.74. It was noted that an inspection was completed with the adjoining property owner, a Supervisor and the Township Engineer. It was suggested that the financial security be released with a provision that 10% for maintenance security be held, which would be approximately $960.00 for 18 months.
Motion: Supervisor Shambaugh made a motion to release the financial security for Stoney Run Road Partnership with the provision of a 10% maintenance security ($960.00) be held for 18 months. Seconded by Chairman Lambert. The motion carried unanimously.
4. Ruth Ann & James Rodkey, Sewer Module
Motion: Chairman Lambert made a motion to approve the DEP sewage planning module for Ruth Ann & James Rodkey. Seconded by Supervisor Shambaugh. The motion carried unanimously.
5. Lorin Stough, Sewer Module
Engineer Knoebel noted that this module is not for a current subdivision, but is for a previously approved subdivision of less than 3-acres. The applicant is re-submitting the sewage planning module to DEP as the SEO cannot issue the permit without a nitrate study. It was noted that Peffer Geotechnical Corp. did a review of the hydrogeologic study regarding nitrate-nitrogen in the groundwater. There were questions regarding the size of the lot as Peffer suggested the lots should be bigger but it was not denied on that issue, and it was noted that the wells in this area are to be 250’ deep.
Motion: Supervisor Shambaugh made a motion to approve the sewer planning module for Lorin Stough as submitted. Seconded by Vice Chairman Lerew. The motion carried unanimously.
6. Bob Ruth Property, Route 15 & Century Lane
Engineer Knoebel discussed the issue with the Bob Ruth property. It was noted that he is expanding the area with fill has planted grass seed, placed straw and a silt fence. The area is approximately 60’ x 70’. It was suggested that the Township should send a letter to Mr. Ruth regarding this expansion and to provide verification that he has not exceeded the required area and also if the stormwater management plan has been exceeded.
Motion: Chairman Lambert made a motion to have Solicitor Schorpp send a letter to Mr. Ruth regarding this work being done. Seconded by Supervisor Shambaugh. The motion carried unanimously.
Solicitor
Solicitor Schorpp noted that he nothing to report at this time. Chairman Lambert asked Solicitor Schorpp about the York County Tax Claim Bureau waiving tax liens on a claim for delinquent taxes. Solicitor Schorpp stated that there is a provision for the Township to waive the tax lien which would make it easier to sell the property. There was discussion on whether or not the Township would want to pursue this.
Motion: Supervisor Shambaugh made a motion to resist the action. Seconded by Vice Chairman Lerew. Chairman Lambert, Supervisor Decker, and Supervisor Brown opposed, therefore no action was taken.
Building Permit Officer
Mr. Brian Fahay, BCO presented his report.
1. Young’s Grove Trailer Park
Young’s Grove Trailer Park is working on resolving a problem with garbage overflow with non-residents of the trailer park using the dumpster. This situation will be monitored.
2. Mr. Galen Anderson
Mr. Galen Anderson was present and discussed the issue of a building permit to place two model mobile homes for sales purposes. These mobile homes will be for show only and will not be occupied. The property is an empty parking lot on Range End Road. Mr. Anderson indicated he would place tie-downs on the mobile homes, with skirting and would like electric hook-ups. There was discussion on a need for an electrical inspection through the UCC. It was suggested that a yearly renewable permit be issued. Solicitor Schorpp indicated that there is nothing needed to be done as there are no restrictions with UCC. It was noted that a building permit is not needed as this would be used for sales purposes only.
3. Mr. Jerry Brandt
Mr. Brandt was present to questioned zoning and the possibility of starting a kennel and would this business be grandfathered in. After discussion it was noted that the pending ordinance would apply.
Mr. Fahey indicated that there are two main concerns regarding the zoning ordinance. Chairman Lambert noted that he did not want to get into a decision on this topic at this time.
Chairman Lambert thanked Mr. Fahey for the nice report that was submitted but he would like to see the type of income the Township has collected and any off-set.
Chairman Lambert called for a recess at 8:39 p.m.
The meeting reconvened at 8:43 p.m.
Roadmaster
1. Jake Brakes
Supervisor Shambaugh noted that he had received a request concerning an ordinance for no jake brakes. The location is along Route 15. There was discussion on placing warning signs from PennDOT. It was noted that there would be PennDOT involvement since it would be on a state road. The signs should only be placed where the offense occurs and not to enforce all roads into the Township. It was noted that this should be placed on the Supervisors agenda in May.
2. Stone/Paving Bids
Supervisor Shambaugh noted that the Roadmaster is getting information together in order for these items to go out for bid but should stay within the budget.
Motion: Supervisor Shambaugh made a motion to advertise for bids for the road paving projects for 2006. Seconded by Chairman Lambert. The motion carried unanimously.
Motion: Supervisor Shambaugh made a motion to advertise for bids for the stone and oil projects for 2006. Seconded by Supervisor Brown. The motion carried unanimously.
3. 80 Circle Drive, Additional Drain Culvert
Mr. Vernon Calaman was present to address this request. The request for the additional culvert would be to help solve the water drainage from the neighboring property. Engineer Knoebel indicated that this property was inspected together with the Roadmaster. Mr. Calaman indicated that there is drainage problem when after it rains with his garage getting water in it. There was discussion on installing a new culvert uphill, the run-off onto his property and the cost of re-directing this water. There were questions on whether or not a new culvert would solve the problem of run-off since the land above Mr. Calaman is pasture that has been cleared off. There was discussion on another swale being constructed for water to go into some form of easement, but there is no guarantee this would eliminate the problem. The cost of putting a pipe in, having the individual pay for it and to work with the property owner and Township was discussed. It was noted that if the neighbor changes the use of the land and water flows onto your property this could be a civil action. There was a suggestion of digging the ditch deeper and putting in pipe/culvert to help alleviate this problem. Mr. Calaman indicated that he would install the swale and provide an easement to establish the drainway. It was suggested that the Roadmaster work up an estimate for this proposed work based on the engineer’s study and the Township will then present Mr. Calaman with a proposed bill.
A copy of the Roadmaster’s report is on file at the Township office.
Park & Recreation
1. Letter from Ron Stevens, Northern York Region Comprehensive Recreation, Parks & Open Space Plan
Mr. Ron Stevens, 175 Franklintown Road noted that he has concerns and he presented a handout addressing unanswered/unasked questions that he would know like to address. Chairman Lambert noted that the Supervisors will discuss this for 12 minutes. The following items were discussed:
Comment #1 – why is the Board entertaining this plan after notifying Carroll Township they did not want to participate. It was noted that this is a personnel issue and no response will be given at this time.
Comment #2 – concern from a resident regarding a landowner’s potential liability. Mr. Stevens noted that there are state statutes on nuisance and he would like an answer. Solicitor Schorpp noted that this is a vague question and could pertain to almost anything.
Comment #3 – has a committee been established and the meeting. It was noted that the committee has been established and there are four members (Don Lerew, Gary Brown, Sara Toll, and John Flanagan) appointed but no meeting have been scheduled as of this date.
Comment #4 – a suggestion from a resident regarding a referendum to adopt the plan. Solicitor Schorpp indicated that this would have to be authorized by state statute.
Comment #5 – will Franklin Township residents be informed of this plan and do the Supervisor’s plan on a public survey of the property owners. Supervisor Brown stated that the plan is available for review and at this time no public survey is to be done.
It was noted that this plan has been around for a couple of years and in the plan is states using old railways and existing roadways. Various residents voiced their concern and noted they are upset with this plan. A question was raised which supervisors are in favor of this plan with it being Supervisor Brown, Chairman Lambert, and Supervisor Shambaugh are and Supervisor Decker is not in favor and Vice Chairman Lerew has some doubts. Supervisor Shambaugh noted that this is to be used as a “guide”. Chairman Lambert noted that this plan is a branch of the Comprehensive Plan. Mr. Stevens indicated that Franklin Township was not invited to these meetings and that only 58 attended and 18 from Franklin Township took the survey. Supervisor Brown noted that the meetings were advertised in the Banner and Patriot News. Questions were raised about the Township opting out in 2002 and the plan went away and then 3 months ago it came back. It is noted that there are two Townships that voted no to the plan but are still quoted in the plan. The issue of eminent domain was brought up and it was noted that most of the trail would be along public right-of-way and the Board is trying to work with the residents. Mr. Stevens asked if there would be a response to these questions in the minutes and it was indicated no. It was asked if answers to the remaining questions will be covered at next month’s meeting. There was no response but Supervisor Brown stated that Mr. Stevens could attend the next meeting and ask questions.
There was discussion regarding DCNR, the scope of the work for the grant and that Franklin Township was not named as one of the applicants but Monaghan Township was. Supervisor Decker noted that DCNR should take action on this.
Supervisor Brown noted that the Township is getting an award from the York County Planning Association regarding the joint Comprehensive Plan and there is a meeting and award dinner on May 25th.
2. Park & Recreation Report
Supervisor Decker gave the following report. The Franklin Township Park on Century Lane as had some excavation done for safety/liability issues, stones, fabric and carpeting has been put down along with 6x6 treated lumbers to keep the carpeting in place. Mr. Terry Dougherty has repaired the restroom door at the park and once the Township receives his invoice this will need to be turned into our insurance carrier once we reach the deduction. Payment for the park equipment needs to be paid by tomorrow. There is currently $18,000.00 in the fund, the equipment cost is $37,073.00 and there is $20,000.00 that has not been put into the 2006 fund yet. After reviewing this with Solicitor Schorpp it was suggested that the Township make the payment out of the general fund until we get reimbursed from DCNR.
Motion: Supervisor Shambaugh made a motion to pay for the park equipment out of the general fund until reimbursed by DCNR. Seconded by Supervisor Brown. The motion carried unanimously.
Supervisor Decker indicated that there is a cost of under $10,000 for the installation of the playground equipment but a contractor who works with Ely noted that he could excavate the footings and to instruct the road crew on the assembly of the equipment. This would be for both sets. It was noted that this cost will come out of the recreation funds and would be approximately $2250.00. It was noted that there is a need for three volunteers to help with this project.
The next Park & Recreation Board meeting will be held on May 17th.
There was discussion on the grant monies with a 40/20 split for 2 playgrounds and for 2 age levels. There was also discussion on the Rettew plans and the master plan which John Flanagan noted there are four outfits considering the cost. It was also noted that there is a grant session in September and the type of grants available. Available is $10,000.00 for a master plan and the consultant would interview residents and has to have a public meeting. Mr. Flanaghan will be looking at all available grants. It was suggested that PSATS be contacted to get information.
It was noted that Dillsburg Baseball is requesting two hours of practice time on Sunday, April 23rd and it was indicated that the Township does have restrictions on Sundays but since it is only the one day as long as the Township has their certificate of insurance it should be okay.
OLD BUSINESS
1. Fees for Clean Up Day
The Township received quotes from York Waste Disposal and Waste Management for Clean-up Day on Saturday, May 6, 2006. Penn Waste was not interested in participating in the Clean-up Day event. It was questioned on how many tons the Township took in last year. It was noted that the Roadmaster would have that information.
Motion: Chairman Lambert made a motion to award the quote for Clean-up Day to York Waste Disposal. Seconded by Vice Chairman Lerew. The motion carried unanimously.
2. Galen Hess Farm
It was noted that the Township did not receive any response from DEP, Dept. of Health, Dept. of Agricultural, or the YCCD regarding the dumping of dead chickens on manure piles at the Hess Farm. It was noted that there are proper ways of composting and this should be looked into. There was discussion on state laws to regulate this type of operation and the need for a nutrient management plan. It was suggested that letters be sent to Senator Vance and Representative Smith to see if they could address this issue. Solicitor Schorpp is to review the trash ordinance (#7-1985) for any enforcement that can be taken.
3. Zoning Ordinance – forward to Planning Commission
There was discussion on forwarding the Zoning Ordinance to the Planning Commission so they can hold a public meeting on June 5, 2006 as part of the procedure for adoption. Solicitor Schorpp reviewed the process needed according to the MPC for the adoption of a Zoning Ordinance. Vice Chairman Lerew questioned the fact that once this zoning ordinance goes into effect the Board of Supervisors can no longer waive zoning issue. It was noted that that is correct but the Board of Supervisors can still act on waiver requests regarding the Subdivision/Land Development plans.
Motion: Chairman Lambert made a motion to forward the Zoning Ordinance to the Planning Commission and to authorize the advertisement on May 18th and May 25th, 2006 of the public meeting to be held on June 5, 2006. Seconded by Vice Chairman Lerew. The motion carried with Supervisor Decker opposing.
There was discussion on advertising for Zoning Hearing Board members and for a part-time Zoning Officer. It was suggested that interested persons should submit letters of interest for the Zoning Hearing Board and anyone interested in the position of Zoning Officer should submit a resume.
Motion: Supervisor Shambaugh made a motion to advertise for the part-time position of a Zoning Officer and for interested citizens to serve on the Zoning Hearing Board. Seconded by Chairman Lambert. The motion carried with Supervisor Decker opposing.
4. Tim Rowbottom
Mr. Rowbottom was present to again address the issue of constructing a storage building, approximately 2,400 s.f., and the requirement of a stormwater management plan. Mr. Rowbottom indicated that the subdivision plan for the development in which he lives was recorded January 22, 1993. Mr. Rodney Decker was asked about during surveying of this property and Mr. Decker did the original survey for this area. Mr. Rowbottom stated that his attorney needs a letter from the Township regarding the denial of his building permit. Solicitor Schorpp noted that there are two issues – the stormwater management ordinance and design for a stormwater management plan and if a land development plan for this structure is required for the use of either residential/commercial purpose. Mr. Rowbottom indicated that after discussion with Engineer Knoebel he had approximately 8,000 s.f. of watershed run-off and he is under the 10,000 s.f. rule for the stormwater management plan. Mr. Rowbottom indicated that it is intended for residential use only. It is also noted that this came about after a discussion with Mr. Fahey on zoning. Solicitor Schorpp noted that a proper stormwater management on this site could be done without great expense. Engineer Knoebel noted that if Mr. Rowbottom is willing to install stone trenches from a design he could work with him even though this goes against normal practice. The Township could also hold monies to make sure the work is done. Supervisor Shambaugh disagrees with the Township Engineer to do the work. Discussion ensued.
Motion: Supervisor Shambaugh made a motion to have the Solicitor send a letter addressing this issue to Mr. Rowbottom’s attorney. Seconded by Supervisor Brown. The motion carried unanimously.
NEW BUSINESS
1. Impact Fees/Recreation Fees
Chairman Lambert suggested that the Township look into these fees and the revenues generated by such fees. There was a suggestion to investigate the impact fees, such as transportation. Engineer Knoebel stated that if a traffic engineering firm would do such a study it could cost between $60,000.00 and $100,000.00 and it would take approximately a year to complete. This study would include problem areas and intersections. It was noted that these studies are uncommon, but there have been a couple of municipalities that have done the studies. Supervisor Brown noted that there is legislation in the works (HB 2564) but it may be 2 years off. It was also suggested to raise the recreation fee. It was noted that recreation fees are for capitol improvements only. Solicitor Schorpp was asked to look into this with the possibility of raising the recreation fee to $1,000.00 and charging industrial and commercial businesses this fee. It was suggested that this issue is also to go before the Planning Commission to get their feedback.
2. National Incident Management System (NIMS)
There was discussion on the NIMS and that the Supervisors need to complete IS-700 by September 30, 2006 in order to receive grant monies. Chairman Lambert noted that this course can be taken online and is free or there is a class at PSATS for a fee of $25.00. Mr. Laurin Fleming along with a committee including Supervisor Decker, Roadmaster Ocker and Secretary Zentmeyer had a couple of informal meetings to discuss the program and the template submitted to the Supervisors. It was noted that this plan should be adopted by the Township. After discussion Chairman Lambert suggested that no action be taken at this time. Supervisor Decker noted that she would like to attend that class being held at PSATS in June.
Motion: Supervisor Shambaugh made a motion to allow any Supervisor who wishes to take the class be permitted to do so. Seconded by Supervisor Brown. The motion carried unanimously.
Motion: Supervisor Shambaugh made a motion to adopt the NIMS plan. Seconded by Chairman Lambert. Discussion ensued and Supervisor Shambaugh withdrew his motion. No action was taken at this time.
CORRESPONDENCE
1. Letter from Robert Moret, Building Addition
It was noted that Mr. Moret was not present and this item was not discussed.
3. NYCSF Report
Supervisor Brown gave a brief report. They are working to finalize the Adult Education Program with an agreement with the school district to take over management of these programs, with it being phased out over time. The school district would like pay some of the costs. A community roundtable works with New Hope Ministries, Dillsburg Library, the Senior Center, School District, and Community Center. The roundtable will be meeting with three developers over the next three weeks. There was discussion on the possibility of getting the land for free and what the construction cost will be for the community center. It was also noted that a possibility of moving the center into the old middle school building. NYCSF is providing the following upcoming events: movies, game night, babysitting classes, etc. Supervisor Decker asked if the park plan is adopted would this be incorporated with NYCSF community center? Supervisor Brown noted that it would be separate. A recreation commission or authority could be established and both services would work together. It was noted that approximately 17% of the operating budget would come from municipalities and the school district.
Supervisor Brown also noted that the Route 15 meeting he attended with Mr. Wayne Kober went very well. YCPC is very interested in working with the municipalities regarding the corridor and to use the inter-municipal task force. It was noted that Adams County is also interested in participating.
TREASURER’S REPORT
1. March Report
2. April Report
It was noted that there were questions regarding interest monies on a CD in the March Report which have been answered.
Motion: Chairman Lambert made a motion to approve the March and April Reports as submitted.
Seconded by Supervisor Shambaugh. The motion carried unanimously.
APPROVAL & PAYMENT OF BILLS
Chairman Lambert questioned the bills from Chemung Supply under both the General Fund and Recreation Fund. There was discussion and Supervisor Decker noted that bill under recreation fund was for filter fabric that was purchased for the Township park. It was suggested that maybe road signs were purchased under the general fund. This is to be checked into. Chairman Lambert questioned the electric bill for the municipal building at a cost of $455.00.
Motion: Chairman Lambert made a motion to approve the bills as submitted. Seconded by Supervisor Shambaugh and that Mr. Fahey’s bill is to be included in the bill list. The motion carried with Supervisor Decker opposing the zoning portion of KPI’s bill.
PUBLIC COMMENT
Mr. John Flanagan noted that there should be a plan for reviewing the proposal of the Northern York Region Recreation and Open Space Plan and that the committee should get together. Supervisor Brown noted that he would coordinate this meeting. Solicitor Schorpp noted that a committee meeting would have to be advertised. Supervisor Brown stated that he would contact PSATS to get verification.
Ms. Sara Toll from Sherwood Forest asked if the fire departments and emergency personnel have reviewed the plans for Sherwood Heights for safety issues. It was noted that these departments should have been sent a letter asking for their review from the engineering firm. A letter from the Township will be sent also asking for their review.
Again there was questions and discussion on the process of getting a kennel permit. The owner would not be adding additional buildings or parking areas so a land development would not be needed. The owner may make modifications to the existing building. Discussion ensued regarding looking at the zoning ordinance also.
ADJOURNMENT
Motion: Chairman Lambert made a motion to adjourn the meeting at 11:15 p.m. Seconded by Supervisor Brown. The motion carried unanimously.
Respectfully submitted,
Nancy E. Zentmeyer
Township Secretary