FRANKLIN TOWNSHIP
BOARD OF SUPERVISORS
February 16, 2006
CALL TO ORDER
Chairman Lambert called the meeting to order at 7:00 p.m. The meeting was held at the Franklin Township Municipal Building, 150 Century Lane, Dillsburg, York County, Pennsylvania.
ROLL CALL
Present were Supervisors Larry Lambert, Donald Lerew, John Shambaugh, Naomi Decker, and Gary Brown. Also present were Engineer Timothy Knoebel, Solicitor Edward Schorpp, and Secretary Nancy Zentmeyer. Visitors and guests are on the attached sign-in sheet.
PLEDGE OF ALLEGIANCE AND PRAYER
Chairman Lambert led the Pledge of Allegiance and Supervisor Brown gave the opening prayer.
APPROVAL OF MINUTES
January 19, 2006, Regular Meeting
Motion: Supervisor Shambaugh made a motion to approve the minutes of the January 19, 2006 minutes as submitted. Seconded by Vice Chairman Lerew. Chairman Lambert asked if any of the Supervisors had and comments or corrections. Supervisor Decker indicated the following corrections: Page 2 under Subdivision/Land Development the Edwards Plan, second motion should indicate “Land Development” not Subdivision, omit the “d” from note and replace no exterior lighting to “no exterior storage”; Page 3 under Baker and Deeds Subdivision Plan, second motion add “Subdivision” after the word Preliminary; Page 6 under Parks & Recreation #2 add “lower” before the word fields; #3 motion add “Century Lane” fields; Page 7 under Correspondence, Drainage Issue, Pifer Property replace septic tank with “lift station”; and Page 8 under Public Comment word widen should read “widened”; Approval & Payment of Bills motion note that Supervisor Decker opposing “the payment of” zoning on the KPI invoice.
Motion: Supervisor Shambaugh amended his motion to approve the minutes as corrected. Seconded by Vice Chairman Lerew. The motion carried unanimously.
AGENDA AMENDMENTS
Chairman Lambert asked if anyone had any amendments. Supervisor Decker noted the following: under Subdivision/Land Development add Coachman Court; under Park & Recreation add Soccer Club Use of Field; under Old Business add Mike Sunday and Dale Pifer; and under New Business add Soccer Club use of Meeting Room.
ORGANIZATION REPORTS
Police – Chairman Lambert noted that the meeting is scheduled for next week.
Fire & EMS – Mr. Zimmerman gave the reports for both Fire and EMS. In the month of January there were 17 Fire runs with 1 in Franklin Township. EMS had had 23 medical calls, 1 fire call and 2 vehicle accidents.
DAA – No report was submitted.
Emergency Management – No report was submitted.
Zoning Committee – No report was given.
SUBDIVISION & LAND DEVELOPMENT
Sherwood Heights, Preliminary Subdivision Plan –
a) Planning Module, Section 8.b – It was noted that there is no letter from the Authority committing to the capacity available for the development therefore the planning exemption cannot be approved at this time.
b) Mining Report – The mining report indicates it is a Preliminary Report of Mining Exploration and it should be a “Final” Report.
Chairman Lambert indicated that the Supervisors are very much aware of the problems with this development from the letters they have received from the Sherwood Forest residents. The Supervisors also have serious concerns about the traffic, steep slopes, no recreation land but pay the fee, drainage, mining, the detention ponds and the two residential lots above the townhomes. It was noted that these issues need to be addressed before this plan can move forward.
Motion: Chairman Lambert made a motion to deny the exemption since there is no current letter from DAA supporting capacity for this project. Seconded by Supervisor Brown. The motion carried unanimously.
Ordinance #1-2003 Section 1.Ba) – Submission of Preliminary/Final Plans –
Engineer Knoebel stated that the Planning Commission members had expressed a longer review time than the current 15-days. This would give the Engineer more time to review since the plans being submitted are getting more complex. This may also help with receiving the comments sooner to review with the plans. Engineer Knoebel stated that there are policies in other municipalities that no plans should be placed on the agenda without YCPC and Engineer’s comments first being received. There was discussion on the 90-day time clock starting with the submission of the plan as per the MPC requirements.
Supervisor Shambaugh suggested amending Ordinance 1-2003 from 15-days to 20-days. Solicitor Schorpp asked if this change would be done alone or with any other changes to the Subdivision & Land Development Ordinance. Solicitor Schorpp indicated that the ordinance would need to be advertised two times plus a public hearing would have to be held. It was also noted that just a policy change is not appropriate. Supervisor Brown suggested that the ordinance be reviewed to see if there are any other changes and then change everything at once. There was no action taken and this will be considered at a later time.
Planning Commission 2005 Annual Report –
The Planning Commission 2005 Annual Report was accepted as submitted and Chairman Lambert wished to thank the Planning Commission for their efforts.
Stoney Run Road Partnership, Release of Financial Security-
It was suggested that Engineer Knoebel check into this to see that the four items as stated in the letter of September 7, 2005 have been completed before the financial security is released. There was discussion on a maintenance agreement. This should be placed on the March agenda for consideration. It was also noted that the Engineer should contact Mr. McGee with regards to the drainage issues.
Baker & Deeds Subdivision –
A request for a Certificate of Deposit in the amount of $6,000.00 for the extension and installation of the water line to the existing home. It was noted that this should be going to the Franklintown Authority since it is their water line and not the Township’s. It was noted that the Authority would have to vote on this bonding before the Franklin Township Board of Supervisors takes any action on this plan. The Township will need a letter from the Authority that accepts the security amount. Solicitor Schorpp indicated that the bond would go to Franklintown Authority and not to the Township. The amount of $6,000.00 should also be checked to make sure that is the correct amount. There was no action taken.
William Messner, Waiver Request from 4-Acre Lot Minimum –
Mr. Messner was present and indicated that he is requesting a waiver from the 4-acre lot minimum requirement in the Subdivision & Land Development Ordinance since he has inherited the farm from his parents. The properties in questions are 108 and 111 Clear Springs Road which are on opposite sides of the road. 108 Clear Springs Road consists of 46 acres and the address of 111 Clear Springs Road consists of 3.7 acres. It was noted that Mr. Messner will need to have his property surveyed and a subdivision plan submitted to the Township for review and approval. It was the consensus of the Board of Supervisors that a on the existing lot containing close to 3.7 acres should be considered to be subdivided with the consideration of a variance.
Margaret Smith Final Subdivision, Re-approval –
This plan needs to be re-approved due to the plan not being recorded within the 90-day time limit.
Motion: Chairman Lambert made a motion to re-approve the Margaret Smith Final Subdivision Plan with the conditions placed on the original approval. Seconded by Vice Chairman Lerew. The motion carried unanimously.
At this time Ms. Nancy Nichols questioned the Supervisors regarding the Apple Blossom Estates plan and when will the plan be going before the Boards. It was noted that a letter had been received from DAA and the completeness report from KPI indicates that Apple Blossom will be going before the Planning Commission in March.
Coachman Court –
Engineer Knoebel noted that a preliminary land development plan had been submitted to the Township under the name of Coachman Court for a lot off of Twin Hills Road. The plan deemed incomplete due to failing to submit a stormwater management report, a sewage planning module or exemption, and a letter from DAA acknowledging that public water and/or sewer capacity is available.
Motion: Chairman Lambert made a motion to deny Coachman Court due to the plan being incomplete as outlined in the letter from KPI dated February 14, 2006. Seconded by Supervisor Brown. The motion carried unanimously.
REPORTS
Engineer –
Engineer Knoebel noted that he has nothing to report at this time.
Solicitor –
Solicitor Schorpp noted that he has nothing to report at this time.
Building Permit Officer –
Mr. Fahey was present and presented his report with a brief review. Some of the highlights are as follows: Mr. Fox needs to pay for the re-issue of his Junk Yard Permit, there was a house fire on County Line Road that needs to be addressed and to have permits issued, and some permits are beginning to expire. Mr. Fahey questioned whether or not the Township can request that contractors register with the Township. It was noted that the Township can fine a contractor for working without a permit. The report is on file at the Township office.
Roadmaster
1. 7 Stone Head Drive, driveway permit – It was noted that this issue was discussed and tabled at the January meeting. Vice Chairman Lerew questioned whether or not the homeowner was notified that only one driveway is permitted and Mr. Fahey indicated that he verbally notified him at the time the permit was issued. There was discussion that when the Zoning Ordinance is adopted there is a provision to allow for two driveways and that the Driveway Ordinance will also need to be amended... Engineer Knoebel noted concern with two driveways in such areas of the Township as Twin Hills Development, the width of the driveway and the distance between the two driveways. It was noted that a determination could be made on an individual basis. The language in the driveway ordinance should be amended and/or updated.
Motion: Chairman Lambert made a motion to allow the waiver for the second driveway at 7 Stone Head Drive. Seconded by Supervisor Shambaugh. Supervisor Decker stated that other residents have been denied their requests but it was noted that they could re-submit and also possibly given a waiver. The second driveway is currently gravel and has not been paved. The motion carried with Chairman Lambert, Supervisor Shambaugh, and Supervisor Brown voting yes, Supervisor Decker opposing and Vice Chairman Lerew indicating that he likes the Solicitor’s recommendation of allowing the gravel driveway.
2. Road Mower – Chairman Lambert presented quotes for a new road mower as submitted by Roadmaster Ocker. The quotes are as follows: Messick Equipment - $6600.00; Peterman Power Equipment - $7250.00 for purchase and set-up; Straley Farm Supply - $6975.00; and B. Equip., Inc. - $6687.00.
Motion: Chairman Lambert made a motion to accept the low quote from Messick Equipment at a price of $6600.00 which includes set-up and ready to go. Seconded by Supervisor Shambaugh. The motion carried unanimously.
3. Backhoe Buckets – Chairman Lambert presented quotes for two backhoe buckets as submitted by Roadmaster Ocker. The quotes are as follows: Douglas Equipment & Supply for a 12” bucket - $450.00 and for a 36” bucket - $450.00 for a total cost of $900.00. It is noted that these buckets are “used” but in good condition and Messick Equipment for a 12” bucket - $710.00 and a 36” bucket - $1,175.00 with a total cost of $1,885.00 for “new” buckets.
Motion: Chairman Lambert made a motion to accept the low quote for the used buckets from Douglas Equipment & Supply for two used buckets at a total cost of $900.00. Seconded by Vice Chairman Lerew. The motion carried unanimously.
The Roadmaster’s Report is on file at the Township office.
Park & Recreation
1. Northern York Region Recreation Plan & Open Space Plan – Supervisor Brown presented the Recreation Plan noting it was completed in November 2005. Supervisor Brown noted that this is an outstanding plan with vision and focus and there is no downside in adopting this plan. This plan is a guide with addressing recreation fees, dedicated land, trails and greenways. There was discussion on developers to help influence PennDOT since there is no way to get over or under Route 15. It was noted that there are grant applications available and having a joint municipalities support would be helpful in securing a grant. Some of the services available under the grant would be to coordinate recreation programs, coordinate sports associations, community service, and maintenance of trails. There was discussion on a joint authority to coordinate recreation plans and to work with other park authorities. This plan would also determine recreation needs over the next ten years. There was discussion on the increase in property values. Also discussed is a community center to be constructed. Again it was noted that this is a planning document. With the plan being implemented and with grant monies there was discussion on a Recreation Director and/or Staff. It was noted that municipalities should put 5% of their yearly budget towards recreation. The grant would help pay for the first three years and then it would be the participating municipalities to supply funding sources. The grant would also include safe trails to schools. There was discussion on how the trails would work if there would be right-of-ways or would they cut through residents properties. It was noted that developers would be encouraged to have greenways through their developments. With trails going through residential properties there is the possibility of purchasing right-of-ways or taken them by eminent domain. Some parts of the trail will be using DAA’s right-of-ways. The part of the trails using Township roads would also be on the road right-of-ways, such as in the game lands.
Mr. John Flanagan from the Park & Recreation Board was present to discuss this plan and noted that the Board of Supervisors opted out of this plan last year. There was discussion on Appendix F with the possibility of hiring 12 workers for maintenance of trails, etc. with municipalities sharing their equipment. Mr. Flanagan stated that there was a survey done and approximately 30% are in favor of this plan. Supervisor Decker asked how the residents feel about this plan and what the cost will be to the Township. It was noted that no residents were ever authorized to represent the Township. Supervisor Brown noted that a community roundtable is being formed in regards with the Community Center, which will include the YMCA, Library, and Senior Center. There are two options on properties with the possibility of being funded by outside services and to have the land donated.
Chairman Lambert recessed the meeting at 8:48 p.m.
The meeting reconvened at 8:56 p.m.
Supervisor Decker stated that she had visited DCNR and they have questions regarding the application for this plan. Monaghan Township was also contacted and they indicated that the Township never wanted in it, so some of the documentation is not accurate. Again the Community Center was discussed with monies paid by outside funds and the up keep of the building would be with tax dollars. It was noted that the Township residents should have a say in whether this plan be considered and that more information is needed. (Supervisor Decker added comments which are attached to these minutes.)
Chairman Lambert recommended that the Township do not sign the Resolution but at this time to get activity involved and to secure additional information so the Township would have a better idea whether or not to opt-in or opt-out. Chairman Lambert suggested that Supervisor Brown be appointed as the Board Liaison so he can attend the meetings and report back to the Supervisors. It was noted that Vice Chairman Lerew also be appointed to attend the meetings along with residents Sara Toll and John Flanaghan. Supervisor Shambaugh stated that since the Township was not involved with the plan he is opposed to adopting it, however it could be used as a guide. The Park & Recreation Board along with the Planning Commission would also be able to use it as a guide.
Supervisor Brown stated the plan should be adopted. A brief presentation can be given by Ms. Sally Holbert to the Board at a future meeting. It was noted that the Solicitor Schorpp has not reviewed the document.
2. Soccer Club – Supervisor Decker noted that a letter had been received from the Dillsburg Area Soccer Club asking for permission for the use of the fields at the Township Park and Ponderosa Park. The use of the fields on Sundays is also requested. The Soccer Club will also coordinate with the Dillsburg Area Youth Baseball for field use.
Motion: Vice Chairman Lerew made a motion to allow the Dillsburg Area Soccer Club the use of the fields at the Township and Ponderosa Parks. Seconded by Supervisor Shambaugh. The motion carried unanimously.
Supervisor Decker indicated that the Park & Recreation Board will be meeting next week. One item that needs to be discussed is the grant. There was conversation with the Representative about putting all of the costs together with no one item over $10,000.00. Supervisor Decker was also in contact with Ely Playground Equipment and they had mentioned the government agency Costars with going out to bid and prices on piggyback. Some added items are the installation/construction of equipment and wood carpeting. Paving and stone drainage are not on piggyback. There would be an percentage of the additional cost.
OLD BUSINESS
1. Mike Sunday - Supervisor Decker indicated that she had attended the meeting on February 8th regarding this environmental issue. It was noted that Deana Weaver had invited the Supervisors to this meeting last month which was an information roundtable on Municipal Waste Ash applications. Ms. Weaver had Engineer Marlin White at the meeting to discuss the leaching of minerals from the ash into the soils underneath. It was noted that the Township has scientific analytical data that there is no leaching. There was discussion that there has never been done long term testing done on the AggRite being dumped. Also discussed was a monitoring well being installed by DEP to enforce and check on the water quality which would be protection for properties downstream.
Motion: Supervisor Shambaugh made a motion to contact DEP to request a monitoring well be installed on the Mike Sunday property at no cost to the Township. Seconded by Vice Chairman Lerew. The motion carried unanimously.
2. Pifer Property, 619 Range End Road – This issue was discussed at last month’s meeting and questions where asked if the sewage or lift station is part of DAA. It was noted that this property is hooked up to public sewer but this is an issue between the property owners with running of water across the property. The Township Engineer was not asked to look into this site.
NEW BUSINESS
1. 2005 Reimbursement Forms, SEO – This is for informational purposes that the application needs to be sent into DEP for reimbursement of SEO work performed in 2005. The application needs to be signed by a Township official. It was noted that the Township Secretary can sign the form and submit the packet to DEP.
2. Dillsburg Area Soccer Club, Use of Meeting Room – The Dillsburg Area Soccer Club is requesting the use of the Township Meeting Room for 2006. A list of the meeting dates are attached with their letter.
Motion: Supervisor Decker made a motion to allow the Dillsburg Area Soccer Club to use the Township Meeting Room for their monthly meetings for 2006. Seconded by Vice Chairman Lerew. The motion carried unanimously.
CORRESPONDENCE
There was no correspondence.
PUBLIC COMMENT
There was no public comment.
TREASURER’S REPORT
Motion: Chairman Lambert made a motion to accept the Treasurer’s Report as submitted. Seconded by Supervisor Shambaugh. The motion carried unanimously.
APPROVAL & PAYMENT OF BILLS
The bill list was reviewed with a few minor questions.
Motion: Chairman Lambert made a motion to approve the bill list as submitted. Seconded by Supervisor Shambaugh. The motion carried unanimously.
EXECUTIVE SESSION
It was noted that there is no need to call an executive session.
Supervisor Shambaugh noted before the meeting is adjourned he would like to request to attend two seminars. The first seminar is “You and the Ethics Act” to be held on March 7th in Cumberland County. The cost is $35.00 per person. Supervisor Decker stated that she would interested in attending that seminar also. The other seminar is “ABC’s of Land Use Management” which is one of the PSATS pre-convention workshops being offered. Supervisor Brown stated that he would interested in attending that seminar and a seminar on “Successful Strategies of Sound Land Use” which is also one of the pre-convention workshops. The pre-convention workshops are to be held on April 23rd at Hershey Convention Center. The cost for each workshop is $25.00.
Motion: Supervisor Shambaugh made a motion to allow Supervisors Shambaugh, Decker, and Brown to attend the requested seminars/workshops. Seconded by Chairman Lambert. The motion carried unanimously.
ADJOURNMENT
Motion: Supervisor Shambaugh made a motion to adjourn the meeting at 9:33 p.m. Seconded by Chairman Lambert. The motion carried unanimously.
Respectfully submitted,
Nancy E. Zentmeyer
Township Secretary
FRANKLIN TOWNSHIP
BOARD OF SUPERVISORS
February 16, 2006
CALL TO ORDER
Chairman Lambert called the meeting to order at 7:00 p.m. The meeting was held at the Franklin Township Municipal Building, 150 Century Lane, Dillsburg, York County, Pennsylvania.
ROLL CALL
Present were Supervisors Larry Lambert, Donald Lerew, John Shambaugh, Naomi Decker, and Gary Brown. Also present were Engineer Timothy Knoebel, Solicitor Edward Schorpp, and Secretary Nancy Zentmeyer. Visitors and guests are on the attached sign-in sheet.
PLEDGE OF ALLEGIANCE AND PRAYER
Chairman Lambert led the Pledge of Allegiance and Supervisor Brown gave the opening prayer.
APPROVAL OF MINUTES
January 19, 2006, Regular Meeting
Motion: Supervisor Shambaugh made a motion to approve the minutes of the January 19, 2006 minutes as submitted. Seconded by Vice Chairman Lerew. Chairman Lambert asked if any of the Supervisors had and comments or corrections. Supervisor Decker indicated the following corrections: Page 2 under Subdivision/Land Development the Edwards Plan, second motion should indicate “Land Development” not Subdivision, omit the “d” from note and replace no exterior lighting to “no exterior storage”; Page 3 under Baker and Deeds Subdivision Plan, second motion add “Subdivision” after the word Preliminary; Page 6 under Parks & Recreation #2 add “lower” before the word fields; #3 motion add “Century Lane” fields; Page 7 under Correspondence, Drainage Issue, Pifer Property replace septic tank with “lift station”; and Page 8 under Public Comment word widen should read “widened”; Approval & Payment of Bills motion note that Supervisor Decker opposing “the payment of” zoning on the KPI invoice.
Motion: Supervisor Shambaugh amended his motion to approve the minutes as corrected. Seconded by Vice Chairman Lerew. The motion carried unanimously.
AGENDA AMENDMENTS
Chairman Lambert asked if anyone had any amendments. Supervisor Decker noted the following: under Subdivision/Land Development add Coachman Court; under Park & Recreation add Soccer Club Use of Field; under Old Business add Mike Sunday and Dale Pifer; and under New Business add Soccer Club use of Meeting Room.
ORGANIZATION REPORTS
Police – Chairman Lambert noted that the meeting is scheduled for next week.
Fire & EMS – Mr. Zimmerman gave the reports for both Fire and EMS. In the month of January there were 17 Fire runs with 1 in Franklin Township. EMS had had 23 medical calls, 1 fire call and 2 vehicle accidents.
DAA – No report was submitted.
Emergency Management – No report was submitted.
Zoning Committee – No report was given.
SUBDIVISION & LAND DEVELOPMENT
Sherwood Heights, Preliminary Subdivision Plan –
a) Planning Module, Section 8.b – It was noted that there is no letter from the Authority committing to the capacity available for the development therefore the planning exemption cannot be approved at this time.
b) Mining Report – The mining report indicates it is a Preliminary Report of Mining Exploration and it should be a “Final” Report.
Chairman Lambert indicated that the Supervisors are very much aware of the problems with this development from the letters they have received from the Sherwood Forest residents. The Supervisors also have serious concerns about the traffic, steep slopes, no recreation land but pay the fee, drainage, mining, the detention ponds and the two residential lots above the townhomes. It was noted that these issues need to be addressed before this plan can move forward.
Motion: Chairman Lambert made a motion to deny the exemption since there is no current letter from DAA supporting capacity for this project. Seconded by Supervisor Brown. The motion carried unanimously.
Ordinance #1-2003 Section 1.Ba) – Submission of Preliminary/Final Plans –
Engineer Knoebel stated that the Planning Commission members had expressed a longer review time than the current 15-days. This would give the Engineer more time to review since the plans being submitted are getting more complex. This may also help with receiving the comments sooner to review with the plans. Engineer Knoebel stated that there are policies in other municipalities that no plans should be placed on the agenda without YCPC and Engineer’s comments first being received. There was discussion on the 90-day time clock starting with the submission of the plan as per the MPC requirements.
Supervisor Shambaugh suggested amending Ordinance 1-2003 from 15-days to 20-days. Solicitor Schorpp asked if this change would be done alone or with any other changes to the Subdivision & Land Development Ordinance. Solicitor Schorpp indicated that the ordinance would need to be advertised two times plus a public hearing would have to be held. It was also noted that just a policy change is not appropriate. Supervisor Brown suggested that the ordinance be reviewed to see if there are any other changes and then change everything at once. There was no action taken and this will be considered at a later time.
Planning Commission 2005 Annual Report –
The Planning Commission 2005 Annual Report was accepted as submitted and Chairman Lambert wished to thank the Planning Commission for their efforts.
Stoney Run Road Partnership, Release of Financial Security-
It was suggested that Engineer Knoebel check into this to see that the four items as stated in the letter of September 7, 2005 have been completed before the financial security is released. There was discussion on a maintenance agreement. This should be placed on the March agenda for consideration. It was also noted that the Engineer should contact Mr. McGee with regards to the drainage issues.
Baker & Deeds Subdivision –
A request for a Certificate of Deposit in the amount of $6,000.00 for the extension and installation of the water line to the existing home. It was noted that this should be going to the Franklintown Authority since it is their water line and not the Township’s. It was noted that the Authority would have to vote on this bonding before the Franklin Township Board of Supervisors takes any action on this plan. The Township will need a letter from the Authority that accepts the security amount. Solicitor Schorpp indicated that the bond would go to Franklintown Authority and not to the Township. The amount of $6,000.00 should also be checked to make sure that is the correct amount. There was no action taken.
William Messner, Waiver Request from 4-Acre Lot Minimum –
Mr. Messner was present and indicated that he is requesting a waiver from the 4-acre lot minimum requirement in the Subdivision & Land Development Ordinance since he has inherited the farm from his parents. The properties in questions are 108 and 111 Clear Springs Road which are on opposite sides of the road. 108 Clear Springs Road consists of 46 acres and the address of 111 Clear Springs Road consists of 3.7 acres. It was noted that Mr. Messner will need to have his property surveyed and a subdivision plan submitted to the Township for review and approval. It was the consensus of the Board of Supervisors that a on the existing lot containing close to 3.7 acres should be considered to be subdivided with the consideration of a variance.
Margaret Smith Final Subdivision, Re-approval –
This plan needs to be re-approved due to the plan not being recorded within the 90-day time limit.
Motion: Chairman Lambert made a motion to re-approve the Margaret Smith Final Subdivision Plan with the conditions placed on the original approval. Seconded by Vice Chairman Lerew. The motion carried unanimously.
At this time Ms. Nancy Nichols questioned the Supervisors regarding the Apple Blossom Estates plan and when will the plan be going before the Boards. It was noted that a letter had been received from DAA and the completeness report from KPI indicates that Apple Blossom will be going before the Planning Commission in March.
Coachman Court –
Engineer Knoebel noted that a preliminary land development plan had been submitted to the Township under the name of Coachman Court for a lot off of Twin Hills Road. The plan deemed incomplete due to failing to submit a stormwater management report, a sewage planning module or exemption, and a letter from DAA acknowledging that public water and/or sewer capacity is available.
Motion: Chairman Lambert made a motion to deny Coachman Court due to the plan being incomplete as outlined in the letter from KPI dated February 14, 2006. Seconded by Supervisor Brown. The motion carried unanimously.
REPORTS
Engineer –
Engineer Knoebel noted that he has nothing to report at this time.
Solicitor –
Solicitor Schorpp noted that he has nothing to report at this time.
Building Permit Officer –
Mr. Fahey was present and presented his report with a brief review. Some of the highlights are as follows: Mr. Fox needs to pay for the re-issue of his Junk Yard Permit, there was a house fire on County Line Road that needs to be addressed and to have permits issued, and some permits are beginning to expire. Mr. Fahey questioned whether or not the Township can request that contractors register with the Township. It was noted that the Township can fine a contractor for working without a permit. The report is on file at the Township office.
Roadmaster
1. 7 Stone Head Drive, driveway permit – It was noted that this issue was discussed and tabled at the January meeting. Vice Chairman Lerew questioned whether or not the homeowner was notified that only one driveway is permitted and Mr. Fahey indicated that he verbally notified him at the time the permit was issued. There was discussion that when the Zoning Ordinance is adopted there is a provision to allow for two driveways and that the Driveway Ordinance will also need to be amended... Engineer Knoebel noted concern with two driveways in such areas of the Township as Twin Hills Development, the width of the driveway and the distance between the two driveways. It was noted that a determination could be made on an individual basis. The language in the driveway ordinance should be amended and/or updated.
Motion: Chairman Lambert made a motion to allow the waiver for the second driveway at 7 Stone Head Drive. Seconded by Supervisor Shambaugh. Supervisor Decker stated that other residents have been denied their requests but it was noted that they could re-submit and also possibly given a waiver. The second driveway is currently gravel and has not been paved. The motion carried with Chairman Lambert, Supervisor Shambaugh, and Supervisor Brown voting yes, Supervisor Decker opposing and Vice Chairman Lerew indicating that he likes the Solicitor’s recommendation of allowing the gravel driveway.
2. Road Mower – Chairman Lambert presented quotes for a new road mower as submitted by Roadmaster Ocker. The quotes are as follows: Messick Equipment - $6600.00; Peterman Power Equipment - $7250.00 for purchase and set-up; Straley Farm Supply - $6975.00; and B. Equip., Inc. - $6687.00.
Motion: Chairman Lambert made a motion to accept the low quote from Messick Equipment at a price of $6600.00 which includes set-up and ready to go. Seconded by Supervisor Shambaugh. The motion carried unanimously.
3. Backhoe Buckets – Chairman Lambert presented quotes for two backhoe buckets as submitted by Roadmaster Ocker. The quotes are as follows: Douglas Equipment & Supply for a 12” bucket - $450.00 and for a 36” bucket - $450.00 for a total cost of $900.00. It is noted that these buckets are “used” but in good condition and Messick Equipment for a 12” bucket - $710.00 and a 36” bucket - $1,175.00 with a total cost of $1,885.00 for “new” buckets.
Motion: Chairman Lambert made a motion to accept the low quote for the used buckets from Douglas Equipment & Supply for two used buckets at a total cost of $900.00. Seconded by Vice Chairman Lerew. The motion carried unanimously.
The Roadmaster’s Report is on file at the Township office.
Park & Recreation
1. Northern York Region Recreation Plan & Open Space Plan – Supervisor Brown presented the Recreation Plan noting it was completed in November 2005. Supervisor Brown noted that this is an outstanding plan with vision and focus and there is no downside in adopting this plan. This plan is a guide with addressing recreation fees, dedicated land, trails and greenways. There was discussion on developers to help influence PennDOT since there is no way to get over or under Route 15. It was noted that there are grant applications available and having a joint municipalities support would be helpful in securing a grant. Some of the services available under the grant would be to coordinate recreation programs, coordinate sports associations, community service, and maintenance of trails. There was discussion on a joint authority to coordinate recreation plans and to work with other park authorities. This plan would also determine recreation needs over the next ten years. There was discussion on the increase in property values. Also discussed is a community center to be constructed. Again it was noted that this is a planning document. With the plan being implemented and with grant monies there was discussion on a Recreation Director and/or Staff. It was noted that municipalities should put 5% of their yearly budget towards recreation. The grant would help pay for the first three years and then it would be the participating municipalities to supply funding sources. The grant would also include safe trails to schools. There was discussion on how the trails would work if there would be right-of-ways or would they cut through residents properties. It was noted that developers would be encouraged to have greenways through their developments. With trails going through residential properties there is the possibility of purchasing right-of-ways or taken them by eminent domain. Some parts of the trail will be using DAA’s right-of-ways. The part of the trails using Township roads would also be on the road right-of-ways, such as in the game lands.
Mr. John Flanagan from the Park & Recreation Board was present to discuss this plan and noted that the Board of Supervisors opted out of this plan last year. There was discussion on Appendix F with the possibility of hiring 12 workers for maintenance of trails, etc. with municipalities sharing their equipment. Mr. Flanagan stated that there was a survey done and approximately 30% are in favor of this plan. Supervisor Decker asked how the residents feel about this plan and what the cost will be to the Township. It was noted that no residents were ever authorized to represent the Township. Supervisor Brown noted that a community roundtable is being formed in regards with the Community Center, which will include the YMCA, Library, and Senior Center. There are two options on properties with the possibility of being funded by outside services and to have the land donated.
Chairman Lambert recessed the meeting at 8:48 p.m.
The meeting reconvened at 8:56 p.m.
Supervisor Decker stated that she had visited DCNR and they have questions regarding the application for this plan. Monaghan Township was also contacted and they indicated that the Township never wanted in it, so some of the documentation is not accurate. Again the Community Center was discussed with monies paid by outside funds and the up keep of the building would be with tax dollars. It was noted that the Township residents should have a say in whether this plan be considered and that more information is needed. (Supervisor Decker added comments which are attached to these minutes.)
Chairman Lambert recommended that the Township do not sign the Resolution but at this time to get activity involved and to secure additional information so the Township would have a better idea whether or not to opt-in or opt-out. Chairman Lambert suggested that Supervisor Brown be appointed as the Board Liaison so he can attend the meetings and report back to the Supervisors. It was noted that Vice Chairman Lerew also be appointed to attend the meetings along with residents Sara Toll and John Flanaghan. Supervisor Shambaugh stated that since the Township was not involved with the plan he is opposed to adopting it, however it could be used as a guide. The Park & Recreation Board along with the Planning Commission would also be able to use it as a guide.
Supervisor Brown stated the plan should be adopted. A brief presentation can be given by Ms. Sally Holbert to the Board at a future meeting. It was noted that the Solicitor Schorpp has not reviewed the document.
2. Soccer Club – Supervisor Decker noted that a letter had been received from the Dillsburg Area Soccer Club asking for permission for the use of the fields at the Township Park and Ponderosa Park. The use of the fields on Sundays is also requested. The Soccer Club will also coordinate with the Dillsburg Area Youth Baseball for field use.
Motion: Vice Chairman Lerew made a motion to allow the Dillsburg Area Soccer Club the use of the fields at the Township and Ponderosa Parks. Seconded by Supervisor Shambaugh. The motion carried unanimously.
Supervisor Decker indicated that the Park & Recreation Board will be meeting next week. One item that needs to be discussed is the grant. There was conversation with the Representative about putting all of the costs together with no one item over $10,000.00. Supervisor Decker was also in contact with Ely Playground Equipment and they had mentioned the government agency Costars with going out to bid and prices on piggyback. Some added items are the installation/construction of equipment and wood carpeting. Paving and stone drainage are not on piggyback. There would be an percentage of the additional cost.
OLD BUSINESS
1. Mike Sunday - Supervisor Decker indicated that she had attended the meeting on February 8th regarding this environmental issue. It was noted that Deana Weaver had invited the Supervisors to this meeting last month which was an information roundtable on Municipal Waste Ash applications. Ms. Weaver had Engineer Marlin White at the meeting to discuss the leaching of minerals from the ash into the soils underneath. It was noted that the Township has scientific analytical data that there is no leaching. There was discussion that there has never been done long term testing done on the AggRite being dumped. Also discussed was a monitoring well being installed by DEP to enforce and check on the water quality which would be protection for properties downstream.
Motion: Supervisor Shambaugh made a motion to contact DEP to request a monitoring well be installed on the Mike Sunday property at no cost to the Township. Seconded by Vice Chairman Lerew. The motion carried unanimously.
2. Pifer Property, 619 Range End Road – This issue was discussed at last month’s meeting and questions where asked if the sewage or lift station is part of DAA. It was noted that this property is hooked up to public sewer but this is an issue between the property owners with running of water across the property. The Township Engineer was not asked to look into this site.
NEW BUSINESS
1. 2005 Reimbursement Forms, SEO – This is for informational purposes that the application needs to be sent into DEP for reimbursement of SEO work performed in 2005. The application needs to be signed by a Township official. It was noted that the Township Secretary can sign the form and submit the packet to DEP.
2. Dillsburg Area Soccer Club, Use of Meeting Room – The Dillsburg Area Soccer Club is requesting the use of the Township Meeting Room for 2006. A list of the meeting dates are attached with their letter.
Motion: Supervisor Decker made a motion to allow the Dillsburg Area Soccer Club to use the Township Meeting Room for their monthly meetings for 2006. Seconded by Vice Chairman Lerew. The motion carried unanimously.
CORRESPONDENCE
There was no correspondence.
PUBLIC COMMENT
There was no public comment.
TREASURER’S REPORT
Motion: Chairman Lambert made a motion to accept the Treasurer’s Report as submitted. Seconded by Supervisor Shambaugh. The motion carried unanimously.
APPROVAL & PAYMENT OF BILLS
The bill list was reviewed with a few minor questions.
Motion: Chairman Lambert made a motion to approve the bill list as submitted. Seconded by Supervisor Shambaugh. The motion carried unanimously.
EXECUTIVE SESSION
It was noted that there is no need to call an executive session.
Supervisor Shambaugh noted before the meeting is adjourned he would like to request to attend two seminars. The first seminar is “You and the Ethics Act” to be held on March 7th in Cumberland County. The cost is $35.00 per person. Supervisor Decker stated that she would interested in attending that seminar also. The other seminar is “ABC’s of Land Use Management” which is one of the PSATS pre-convention workshops being offered. Supervisor Brown stated that he would interested in attending that seminar and a seminar on “Successful Strategies of Sound Land Use” which is also one of the pre-convention workshops. The pre-convention workshops are to be held on April 23rd at Hershey Convention Center. The cost for each workshop is $25.00.
Motion: Supervisor Shambaugh made a motion to allow Supervisors Shambaugh, Decker, and Brown to attend the requested seminars/workshops. Seconded by Chairman Lambert. The motion carried unanimously.
ADJOURNMENT
Motion: Supervisor Shambaugh made a motion to adjourn the meeting at 9:33 p.m. Seconded by Chairman Lambert. The motion carried unanimously.
Respectfully submitted,
Nancy E. Zentmeyer
Township Secretary