FRANKLIN TOWNSHIP

BOARD OF SUPERVISORS

JANUARY 3, 2006

RE-ORGANIZATION MEETING

 

 

CALL TO ORDER

Vice Chairman Lambert called the meeting to order at 7:00 p.m.  The meeting was held at the Franklin Township Municipal Building located at 150 Century Lane, Dillsburg, PA

 

ROLL CALL

Present were Supervisors Larry Lambert, John Shambaugh, Donald Lerew, Naomi Decker, and Gary Brown.  Also present was Secretary Nancy Zentmeyer.  Visitors included Rodney Decker, Peggie Williams, and Gary Ocker.

 

PLEDGE OF ALLEGIANCE AND PRAYER

Supervisor Lambert led the Pledge of Allegiance and asked for a moment of silence for the men and women who did not make it home for Christmas that are serving us well.

 

APPOINTMENT OF CHAIRMAN

Motion:           Supervisor Shambaugh made a motion to nominate Larry Lambert as Chairman of the Board of Supervisors.   There were no other nominations.  Seconded by Supervisor Lerew.   Supervisor Decker stated that this year she hopes that all decisions be made as the Board and not one individual and that all letters written should be with Board authorization.   The motion carried unanimously.

 

APPOINTMENT OF VICE CHAIRMAN

Motion:           Supervisor Shambaugh made a motion to nominate Donald Lerew as Vice Chairman of the Board of Supervisors.  There were no other nominations.  Seconded by Supervisor Brown.  The motion carried unanimously.

 

APPOINTMENT OF SECRETARY

Motion:           Chairman Lambert made a motion to appoint Nancy Zentmeyer as Secretary for 2006.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.  Chairman Lambert stated that the rate of compensation will be discussed later.

 

APPOINTMENT OF SOLICITOR

Motion:           Chairman Lambert made a motion to appoint Edward Schorpp as Township Solicitor for 2006 with compensation at a rate of $110.00 per hour.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

APPOINTMENT OF ENGINEER

Motion:           Chairman Lambert made a motion to appoint KPI Technology with Timothy Knoebel as their representative as the Township Engineer for 2006.  Seconded by Supervisor Shambaugh.  Supervisor Decker asked for discussion on this appointment.  Supervisor Decker noted her concern for the minutes regarding the mining report on Apple Blossom Estates the Supervisors had received the day of their meeting in December and the failure to be discussed.  Also noted was the concern of the conditional preliminary approval of this plan  and not in the best interest of the Township and also that completeness reviews are not consistent with all plans.

 

Motion:           Supervisor Decker made a motion to appoint Hill & Associates as the Township Engineer.  The motion died due to a lack of a second.

The original motion carried with Supervisor Decker opposing.

 

APPOINTMENT OF SEWAGE ENFORCEMENT OFFICER

Motion:           Chairman Lambert made a motion to appoint KPI Technology with Gil Picarelli as their representative as Sewage Enforcement Officer for 2006.  Seconded by Supervisor Brown.  Supervisor Decker asked for discussion on this appointment.  Supervisor Decker indicated that some of the sewage modules were not taken care of properly.  The motion carried with Supervisor Decker opposing.

 

RATE OF COMPENSATION FOR SECRETARY

Motion:           Supervisor Shambaugh made a motion to accept the increase of salary for the Township Secretary in the amount of $31,820.00 as indicated in the budget for 2006.  Seconded by Supervisor Brown.  The motion carried unanimously.

 

APPOINTMENT OF TREASURER

Motion:           Chairman Lambert made a motion to appoint Phyllis Emlet as Treasurer for 2006.    Seconded by Supervisor Brown.  The motion carried unanimously.

 

Motion:           Supervisor Decker made a motion to accept the increase of salary for the Treasurer to the amount of $16.00 per hour as indicated in the budget for 2006.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

APPOINTMENT OF ROADMASTER

Motion:           Chairman Lambert made a motion to appoint Gary Ocker as Roadmaster for 2006.  Seconded by Supervisor Decker.   The motion carried unanimously.

 

Chairman Lambert indicated that a salary survey had been done with the surrounding municipalities.  It was noted that the average in this area is $18.29 and a discussion on salaries ensued.  Supervisor Decker indicated that Mr. Ocker is a good Roadmaster and there have been no increases the last couple of years.

 

Motion:           Supervisor Decker made a motion to increase the Roadmaster’s salary to $21.00 per hour.  Seconded by Supervisor Brown.  The motion carried unanimously.

 

APPOINTMENT OF PERMIT OFFICER

It was noted that this appointment is not necessary.

 

APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR

Motion:           Chairman Lambert made a motion to appoint Laurin Fleming as the Emergency Management Coordinator for 2006.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.   

 

APPOINTMENT OF ASSISTANT EMERGENCY MANAGEMENT COORDINATOR

Motion:           Chairman Lambert made a motion to appoint Larry Harbold as the Assistant Emergency Management Coordinator for 2006.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

Supervisor Decker noted that that there is compensation of $50.00 per quarter.

 

Motion:           Chairman Lambert made a motion to retain the current compensation of $50.00 per quarter for the Emergency Management Coordinator and the Assistant Emergency Management Coordinator.    Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

APPOINTMENT OF VACANCY BOARD CHAIRMAN

Motion:           Chairman Lambert made a motion to appoint Patrick Hephner as Vacancy Board Chairman.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

APPOINTMENT TO PLANNING COMMISSION

Motion:           Chairman Lambert made a motion to appoint John Holder to a 5-year term on the Planning Commission.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

APPOINTMENT OF NORTHERN YORK COUNTY REGIONAL POLICE COMMISSIONER & ALTERNATE COMMISSIONER

Motion:           Supervisor Brown made a motion to appoint Chairman Lambert as Police Commissioner.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

Motion:           Supervisor Brown made a motion to appoint Vice Chairman Lerew as the Alternate Commissioner.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

APPOINTMENT OF DELINQUENT TAX COLLECTOR

Motion:           Chairman Lambert made a motion to appoint J.P. Harris as the delinquent tax collector.  Seconded by Supervisor Decker.  The motion carried unanimously.

 

APPOINTMENT OF TOWNSHIP DELEGATES ASSOCIATION CONVENTION

Motion:           Chairman Lambert made a motion to retain all Supervisors and Employees as delegates to attend the state convention.  Seconded by Supervisor Brown.  The motion carried unanimously.

 

APPOINTMENT OF VOTING DELEGATE TO STATE ASSOCIATION CONVENTION

Motion:           Chairman Lambert made a motion to appoint the Township Secretary as the voting delegate to the State Association Convention.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

APPOINTMENT TO PARK AND RECREATION BOARD

Motion:           Chairman Lambert made a motion to appoint Kenton Emlet to a 5-year term to the Park & Recreation Board.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

WAGES

Full Time Road Crew

Chairman Lambert again noted the salary survey that was conducted and a discussion ensued.  Chairman Lambert noted the average wage in this area is $14.61 -$16.56.  It was suggested that highway workers Ronald May and Robert King should also receive the 50¢ per hour increase the same as the Roadmaster.

 

Motion:           Vice Chairman Lerew made a motion to increase Mr. May’s and Mr. King’s salary by 50¢ per hour.  Seconded  by Supervisor Shambaugh.  After further discussion and it being noted that Mr. King’s salary is not the average as in the salary survey.

 

Motion:           Vice Chairman Lerew amended his motion to increase Mr. May’s salary by 50¢ per hour and to increase Mr. King’s salary by 75¢ per hour.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

Temporary Employees

Motion:           Chairman Lambert made a motion to retain the salary for temporary employees the same at $13.50 per hour.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

Recommendation to Board of Auditors – Hourly Wage and Benefits for Working Supervisors

Motion:           Chairman Lambert made a motion to retain the salary at $17.50 per hour.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

APPOINTMENT OF AUDITOR

Motion:           Chairman Lambert made a motion to appoint William Lastoskie to the Board of Auditors for a 2-year term.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.   It is noted that the Board of Elections was contacted and advised that the Supervisors can appoint for a 2-year term only.

 

EMPLOYEE BENEFITS

Chairman Lambert noted that he has some concerns and that the handbook is not up to date.  The Township Secretary is to research the minutes from the last 2-3 years to see that benefits had been updated.

 

Motion:           Supervisor Shambaugh made a motion that the benefits remain the same.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

DATES OF SUPERVISORS’ MEETING FOR 2006

Motion:           Chairman Lambert made a motion to keep the Supervisors’ meetings on the third Thursday of each month beginning at 7:00 p.m.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

MILEAGE REIMBURSEMNT RATE

Motion:           Chairman Lambert made a motion to increase the mileage reimbursement rate to $.445 per mile as established by the IRS.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

TOWNSHIP BANKS AND DEPOSITORIES

Motion:           Chairman Lambert made a motion to retain M&T Bank as the Township bank and depository.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

SUPERVISOR LIAISONS

Road Department

Motion:           Chairman Lambert made a motion to retain Supervisor Shambaugh as the Road Department Liaison.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

Administrative Department

Motion:           Chairman Lambert made a motion to appoint Supervisor Brown as the Liaison to the Administrative Department. Seconded  by Supervisor Brown.   Supervisor Decker stated that she feels a Liaison is not needed for this department and that these employees should feel that they can talk to all of the Supervisors.  The motion carried with Supervisor Decker opposing.

 

CONVENTIONS, SEMINARS, MEETINGS

County Convention

Motion:           Chairman Lambert made a motion to allow the Board of Supervisors to attend the County Convention.  Seconded by Supervisor Brown.  Supervisor Decker indicated that in past years Treasurer Emlet has attended this convention.  It was noted that this could be amended at a later date.  Chairman Lambert noted that this could be considered on a case-by-case basis for each employee.

 

Motion:           Supervisor Decker made a motion that according to the 2nd Class Township Code that Employees and Supervisors are permitted to attend the convention.  The motion died due to the lack of a Second.

 

Motion:           Chairman Lambert amended the motion that Employees on a case-by-case basis be allowed, with prior approval, to attend the County Convention and that Supervisor Decker can attend this convention.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

State Convention

Motion:           Chairman Lambert made a motion that Supervisory Employees and elected Supervisors be allowed to attend the State Convention.  After discussion on this matter Supervisor Shambaugh noted that in order to allow an Employee to attend there should be prior approval. 

 

Motion:           Supervisor Shambaugh made a motion that Supervisors without approval and Employees with prior approval be allowed to attend the State Convention.  Seconded by Supervisor Brown.  The motion carried unanimously.

 

Seminars

Motion:           Chairman Lambert made a motion that Supervisors and Employees, with prior approval be allowed to attend Seminars that will help with their job performance.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

Meetings Held Outside Township Office

Motion:           Chairman Lambert made a motion to allow Employees and to pay mileage and salaries subject to prior approval to attend meetings held outside the Township Office and for Supervisors to attend such meetings and to be paid mileage and expenses.  Seconded by Supervisor Decker.  The motion carried unanimously.

 

TREASURER’S BOND

Motion:           Chairman Lambert noted that the Treasurer’s Bond could be lowered to $500,000.00 and indicated that this should lower the premium.  It was noted that should be checked into by the January 19, 2006 Board of Supervisors regular meeting.  Seconded by Supervisor Shambaugh to lower the Bond to $500,000.00.  The motion carried unanimously.

 

POLICY FOR PAYMENT OF BILLS

Motion:           Chairman Lambert made a motion to keep the current policy for paying bills at the Board of Supervisors meetings.  Seconded by Supervisor Shambaugh.  There was discussion by Supervisor Shambaugh on the payment of bills without any late fees.  There was also discussion on the replacement of the current credit card.  Supervisor Shambaugh withdrew his Second on the motion.

 

Motion:           Supervisor Shambaugh made a motion to pay the bills with no late fees or interest attached and to also pay the bills at the regular meeting.  Seconded by Supervisor Decker.  The motion carried unanimously.  It was noted that all bills should have no late fees and that this should be checked into.

 

 

 

APPROVAL AND PAYMENT OF BILLS

Chairman Lambert noted that this has already been done.

 

ADJOURNMENT

Motion:           Supervisor Brown made a motion to adjourn the meeting at 7:52 p.m.  Seconded by Vice Chairman Lerew.  The motion carried unanimously.

 

Respectfully submitted,

 

 

 

Nancy E. Zentmeyer

Township Secretary