FRANKLIN TOWNSHIP

BOARD OF SUPERVISORS

December 15, 2005

 

 

CALL TO ORDER

Chairman Balsavage called the meeting to order at 7:04 p.m.  The meeting was held at the Franklin Township Municipal Building, 150 Century Lane, Dillsburg, York County, Pennsylvania.

 

ROLL CALL

Present were Supervisors Edward Balsavage, Larry Lambert, John Shambaugh, Donald Lerew, and Naomi Decker.  Also present was Engineer Timothy Knoebel, Solicitor Edward Schorpp, and Secretary Nancy Zentmeyer.  Visitors and guests are on the attached sign-in sheet.

 

PLEDGE OF ALLEGIANCE AND PRAYER

Chairman Balsavage led the Pledge of Allegiance and gave the opening prayer.

 

APPROVAL OF MINUTES

October 31, 2005 Zoning Workshop –

Motion:           Supervisor Shambaugh made a motion to approve the minutes as submitted.  Seconded by Vice Chairman Lambert.  Chairman Balsavage asked if anyone had any comments or corrections to the minutes.  Supervisor Decker noted the following corrections:  on page 1 under the motion on Mike Sunday 3rd line from the bottom insert the word “with”.  On the same line, next sentence discussed should be “discussion”.  On the 2nd line from the bottom omit “that”.  In the next paragraph it should be noted “impressed upon Mr. Sunday that a plan needs to be submitted”. The next sentence should read “York County Solid Waste’s understanding was that local approvals were given.  On page 2, 2nd  under Motion paragraph add the test pits to “determine the depth” of the ground water.   On page 2 under Zoning Ordinance 1st sentence should read given direction “by the Board”.  Also under Zoning Ordinance #1 omit the word “be”.

 

Motion:           Supervisor Shambaugh amended his motion to approve the minutes as amended.  Seconded by Vice Chairman Lambert.  The motion carried unanimously.

 

November 17, 2005, Regular Meeting –

Motion:           Supervisor Shambaugh made a motion to approve the minutes as submitted.  Seconded by Vice Chairman Lambert.  Chairman Balsavage asked if anyone had any comments or corrections to the minutes.  Supervisor Decker noted the following corrections:  On page 2, last paragraph, 9th line the word discussed should be “discussion” and on the 10th line omit the words “it would” and replace with “the”.  On page 3 under Subdivision and Land Development, Patrick & Lisa Kelley, in both discussion and motion, omit the word “permit” and replace with “planning”.  Also under Subdivision and Land Development, Margaret Smith, 1st paragraph, 3rd line omit non-building waiver and replace with “planning exemption”.  On page 4 under Kensington Manor, Waiver Requests #7, 2nd line omit the word “but”.  On page 5 under Building Permit Officer #1, it should state “Mr. Fahey asked if KPI could do a study to see if the driveway as constructed is creating any liability at the intersection of Stoney Run Road and Route 194.”  The remainder of the sentence is to be deleted.  Under Park & Recreation, 1st line omit the word “boy” and on the second line omit the word “are”.  On page 6 under New Business the last paragraph should include that the Supervisors could vote on wages being paid in lieu of the $35.00.

 

Motion:           Supervisor Shambaugh made a motion to approve the minutes as amended.  Seconded by Vice Chairman Lambert.  The motion carried unanimously.

 

AGENDA AMENDMENTS

Chairman Balsavage asked if anyone had any agenda amendments.  It was noted that there was none.

 

ORGANIZATION REPORTS

Police – No report at this time.

Fire – No report at this time.

EMS – No report at this time.

DAA – No report at this time.

Emergency Management – No report at this time.

Zoning Committee – No report at this time.

 

SUBDIVISION AND LAND DEVELOPMENT

Sherwood Heights, Waiver Request – RGS Associates submitted a waiver request from Section 508.a.2, Curbs and Gutters for the Sherwood Heights plan.   Engineer Knoebel stated that he has concerns regarding this plan.  There was been approximately a four-month gap with the Planning Commission and that this plan does need to go before the Planning Commission before being presented to the Board of Supervisors.  It was questioned why nothing was submitted for the steep slopes and other items in this development.  After discussion it was decided that no action will be taken at this time.

 

James & Ruth Ann Rodkey, Waiver Request – Mr. & Mrs. Rodkey submitted a letter asking for a waiver request from Section 514.a.2.c to increase the road frontage for a panhandle lot from 30’ to 75’.  At the corner of their property where a driveway would be installed there is a natural barrier, a creek.  Due to this natural barrier the extra road frontage for a panhandle lot is needed.  The Planning Commission’s recommendation was for the Rodkey’s to get a surveyor.  After discussion it was noted that when the Rodkey’s have a surveyor submit a plan there should be a note indicating that when the driveway is installed it will never be used as a street.  It is noted that the Rodkey’s are asking for verbal approval of this request.  It was the consensus of the Board of Supervisors that this request be accepted.

 

Lexington Fields, Time Extension to May 31, 2006 – A letter had been received from Johnston and Associates granting an additional time extension until May 31, 2006.

 

Motion:           Vice Chairman Lambert made a motion to accept the time extension for Lexington Fields until May 31, 2006.  Seconded by Supervisor Lerew.  The motion carried unanimously. 

 

Apple Blossom Estates Mining Report – There was discussion on the technical issues of this report and it was suggested that comments could be made part of the final plan. It was noted that some of the issues that need to be addressed is the HOP, NPDES, wetlands, and correspondence from DAA. It was noted the technical issues have been addressed. Also discussed was the Recreation fee, the grading on Lot 19 and that preliminary grading plans were submitted and are to be part of the final plan.

 

The deep mines where the emergency access is being gated and gravel were also discussed along with the steep slopes (25’ – 30’) study.  Also questioned was the client’s escrow inspection and how this project would be bonded.

 

Supervisor Decker noted concern of the 35’ mines in this study and questioned water being at the bottom of the shafts and that inspections should be done during construction.  It was noted that if there would be a problem, work would cease and would not resume until there is satisfaction from the Township.  It was also noted that additional bonding would be needed for construction, the sub-grade, and utilities as the roads and utilities will be constructed before any homes are built.  Also discussed was what if additional mines would be found during excavation and it was noted that the problem spots are not where streets are proposed.  Supervisor Decker stated that there should be more caution with this plan and the mine activity along the access road.

 

Motion:           Supervisor Shambaugh stated the plan should be approved with the ten conditions from KPI’s memorandum dated December 15, 2005, to add condition #11 that a note be placed on the plan referring to the mining data in the study and condition #12 that bonding to cover any historic mining as noted by the Township Engineer.  Seconded by Vice Chairman Lambert.   Supervisor Decker wanted it noted for the record that because of the mining activity and possible questionable mining not located questions the safety of this subdivision.  The motion carried with Supervisor Decker opposing.

 

Kensington Manor Time Extension to March 27, 2006 – A letter had been received from Brehm-Lebo Engineering granting the Township a time extension of 90-days which should extend to March 27, 2006.

 

Motion:           Chairman Balsavage made a motion to accept the time extension on Kensington Manor until March 27, 2006.  Seconded by Vice Chairman Lambert.  The motion carried unanimously.

 

REPORTS

Engineer

1.  Mike Sunday, Release of Road Construction Escrow Money – It was noted that Mr. Sunday has requested a release of escrow money for the road construction which has been installed.  In a letter from KPR dated December 15, 2005 an inspection was conducted of the site improvements on December 8th and the recommendations are that before the releasing of surety that an “As Built” survey and volume calculation be provided for the stormwater management system.

 

Motion:           Chairman Balsavage made a motion to deny the request until an “As-Built” survey is done before reduction monies are released as stated in KPI’s letter.  Seconded by Supervisor Lerew.  The motion carried unanimously.

 

Supervisor Decker stated that all information should be provided to the Board of Supervisors prior to the meeting dates so there is time to review.

 

Solicitor

Solicitor Schorpp stated that he would not be able to attend the Re-Organization meeting on January 3, 2006 because of other comments.  It was noted that Solicitor Schorpp had provided the Supervisors with a letter indicating his rates for the year 2006.

 

Building Permit Officer

Mr. Fahey had submitted his report for December 2005 which is on file at the Township office.  Mr. Fahey indicated that he has been in contact with Mike Myers and that no occupancy permit will be issued until a stormwater management report is submitted to the Township.

 

Vice Chairman Lambert questioned the junk cars on a lot on Range End Road and suggested that Mr. Fahey revisit the site and to possibly fine the property owner.

 

Also discussed is a possible violation of a driveway at 7 Stone Head Road.   It was also noted that Engineer Knoebel has talked with Roadmaster Ocker regarding the widening of driveway at 1 Stoney Run Road.

 

There was also discussion on Dave Young’s property regarding the office building and if a restroom was installed. It is noted that there is a land development plan for that property. It was suggested that Mr. Fahey should contact Gil Picarelli, SEO to see if a septic permit was issued.  It was noted that the septic tank is under the pavement and there is an existing lateral.

 

Roadmaster

Supervisor Shambaugh noted that the Roadmaster’s report has been submitted and is on file in the Township office.   Supervisor Shambaugh also noted that himself along with Engineer Knoebel and Roadmaster Ocker had stopped out on Chainsaw Road regarding a drainage problem and the agreement of a pipe to be installed.

 

Park & Recreation

Supervisor Decker noted that the Park & Recreation meeting was held on December 13th and that Mr. Flanagan will be getting in touch with DCNR regarding the master plan for Ponderosa Park.  It was noted that the Baseball Association will help pay for the treatment of the fields.

 

OLD BUSINESS

1.  Budget – Resolution #2005-7

A Resolution was presented to the Board of Supervisors to establish and adopt a working budget for the calendar year 2006.

 

Motion:           Chairman Balsavage made a motion to adopt Resolution #2005-7 for the 2006 Budget.  Seconded by Vice Chairman Lambert.  The motion carried unanimously.

 

NEW BUSINESS

Insurance Forms – Terrorism Coverage & Rejection of Stacked Underinsured Coverage Limits

Vice Chairman Lambert noted that he and Supervisor Decker attended a meeting with the representative of The HDH Group regarding the Public Officials insurance which in 2006 will be under a separate policy and will be better coverage.  The Terrorism Coverage and Rejection of Stacked Underinsured Coverage Limits form are to signed and returned to The HDH Group.

 

CORRESPONDENCE

It was noted that there was no correspondence to be reviewed.

 

PUBLIC COMMENT

Chairman Balsavage wished all a Merry Christmas.

 

TREASURER’S REPORT

Motion:           Vice Chairman Lambert made a motion to accept the Treasurer’s Report as submitted.  Seconded by Supervisor Shambaugh.  The motion carried unanimously.

 

APPROVAL AND PAYMENT OF BILLS

Vice Chairman Lambert questioned the following bills: Met-Ed for maintenance at $275.00, Associated Products, office supplies, and the Platinum Plus credit card for a purchase of a rubber mat for $95.00 and a bill for $765.00.  It was noted that copies of the receipts should be made for the Supervisors review.

 

Motion:           Chairman Balsavage made a motion to approve the bill list and to pay the bills listed.  Seconded by Supervisor Shambaugh.  The motion carried with Supervisor Decker opposing to the zoning portion of KPI’s bill.

 

EXECUTIVE SESSION

At 8:10 p.m. Chairman Balsavage called for an Executive Session.

 

The Executive Session ended at 8:24 p.m. with the Supervisors suggesting that the Secretary, with training from the Treasurer, learn to reconcile the checking account statement.

 

ADJOURNMENT

Motion:           Vice Chairman Lambert made a motion to adjourn the meeting at 8:25 p.m.  Seconded by Chairman Balsavage.  The motion carried unanimously.

 

Supervisor Lerew thanked Chairman Balsavage for being on the Board of Supervisors and for serving the Township.

 

Respectfully submitted,

 

 

 

Nancy E. Zentmeyer

Township Secretary