FRANKLIN TOWNSHIP
BOARD OF SUPERVISORS
JANUARY 5, 2004
RE-ORGANIZATION MEETING
CALL TO ORDER
Chairman Decker called the meeting to order at 7 p.m. The meeting was held at the Franklin Township Municipal Building located at 150 Century Drive, Dillsburg, PA.
ROLL CALL
Present were Supervisors Naomi Decker, Ed Balsavage, Larry Lambert, Don Lerew, John Shambaugh, Steven Shanahan, Esquire, Secretary Linda Hansen. Visitors included: Rodney Decker, Brian Gayman, Fred Heerbrandt, Gary Ocker, Keith Miller, Lynn Potts, Ray Lerew, Rick Hoffman, Ed Campbell, Charles Bowers, Cynthia Jones, Patrick Hephner, Brian Fahey, Leroy Darr, Maureen Wilson, and Sandra Bitner.
PLEDGE OF ALLEGIANCE AND PRAYER
Supervisor Decker led the Pledge of Allegiance and gave the opening prayer.
ACKNOWLEDGEMENT OF OATH OF OFFICE
Don Lerew and John Shambaugh had their signed Oath of Office forms that will be part of the minutes of the re-organization meeting.
APPOINTMENT OF CHAIRMAN
Larry Lambert made a motion to appoint Ed Balsavage as Chairman. Don Lerew made a motion to appoint Naomi Decker as Chairman. The vote for Ed Balsavage: Lambert, Balsavage, Shambaugh Aye; Decker, Lerew opposed.
APPOINTMENT OF VICE CHAIRMAN
Ed Balsavage made a motion to nominate Larry Lambert as Vice Chairman. Vote: Balsavage, Lambert, Lerew, Shambaugh Aye; Decker opposed.
APPOINTMENT OF SECRETARY
Ed Balsavage made a motion to appoint Linda Hansen as the secretary at the rate of $14.00 per hour. Vote: Balsavage, Decker, Lambert, Lerew, Shambaugh Aye.
APPOINTMENT OF TREASURER
Naomi Decker made a motion to appoint Phyllis Emlet as the treasurer at the rate of $15.00 per hour. Vote: Balsavage, Decker, Lambert, Lerew, Shambaugh Aye.
APPOINTMENT OF SOLICITOR
Ed Balsavage made a motion to appoint Attorney Edward Schorpp as the township solicitor at the rate of $100.00 per hour. Naomi Decker stated she would prefer that someone from the same law firm other than Attorney Schorpp be appointed as solicitor. Naomi Decker made a motion to appoint Steven Shanahan as the solicitor. Vote for Edward Schorpp; Balsavage, Lambert, Lerew, Shambaugh, - Aye; Decker opposed.
APPOINTMENT OF ENGINEER
Larry Lambert made a motion to appoint Tim Knoebel of KPI Technology as the township engineer at the rate of $68.00 per hour. Naomi Decker made a motion to appoint Fred Heerbrandt of Wm. F. Hill & Associates at the rate of $55.25 per hour. Ed Campbell wanted to know why the township has been switching engineers every year for the past 3 years. He stated it is very difficult for the planning commission since the consistency is not there. Ed Balsavage stated Tim Knoebel was the engineer for Hill and KPI and they are trying to get back the continuity. Vote for Timothy Knoebel: Balsavage, Lambert, Shambaugh Aye; Decker, Lerew Opposed.
APPOINTMENT OF SEO
Larry Lambert made a motion to appoint Gil Picarelli at the rate of $49.00 per hour. Naomi Decker made a motion to appoint Jon Kilmer at the rate of $34.00 per hour. Vote for Gil Picarelli; Balsavage, Lambert, Shambaugh Aye; Decker, Lerew Opposed.
APPOINTMENT OF ALTERNATE SEO
Larry Lambert made a motion to appoint Dominic Picarelli as the back up SEO at the rate of $29.00 per hour. Vote: Balsavage, Lambert, Lerew, Shambaugh Aye; Decker Opposed.
APPOINTMENT OF ROADMASTER
Naomi Decker made a motion to appoint Gary Ocker. Motion carried by unanimous vote.
APPOINTMENT OF PERMIT OFFICER
Ed Balsavage made a motion to appoint Brian Fahey as the Building Permit Officer. Motion carried by unanimous vote
APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR
Naomi Decker made a motion to appoint Lauren Fleming as the Emergency Management Coordinator at the rate of $50.00 per quarter. Motion carried by unanimous vote.
APPOINTMENT OF ASSISTANT EMERGENCY MANAGEMENT COORDINATOR
Naomi Decker made a motion to appoint Larry Harbold as the Assistant Emergency Management Coordinator at the rate of $50.00 per quarter. Motion carried by unanimous vote.
APPOINTMENT OF VACANCY BOARD CHAIRMAN
Larry Lambert made a motion to appoint Patrick Hephner. Naomi Decker made a motion to appoint Ron Ginrich. Vote for Patrick Hephner: Balsavage, Lambert, Shambaugh Aye; Decker, Lerew Opposed.
APPOINTMENT TO PLANNING COMMISSION
Ed Balsavage made a motion to re-appoint Allen Hoffman to the planning commission. Motion carried by unanimous vote.
APPOINTMENT TO DILLSBURG AREA AUTHORITY
Charles Bowers was present at the meeting. He was the past president of the Authority Board. He is not interested in serving another term. He asked that the Board of Supervisors appoint someone that is open minded and a rate payer to the Authority. Ed Balsavage asked if there is someone interested in serving. John Shambaugh stated he knows someone that is interested but he is not a rate payer. Naomi Decker stated there is large development in the works in Franklin Township that will be on public sewer. Action was tabled for 30 days until the position can be advertised on the cable channel and web page. Naomi Decker thanked Charles Bowers for his years of service on the Authority Board for Franklin Township. The Board of Supervisors asked Mr. Bowers if he would reconsider serving another term and he stated he was not interested.
APPOINTMENT OF NORTHERN YORK COUNTY REGIONAL POLICE COMMISSIONER & ALTERNATE COMMISSIONER
Ed Balsavage made a motion to appoint Larry Lambert as the Police Commissioner. Motion passed by unanimous vote. Ed Balsavage made a motion to appoint Naomi Decker as the Alternate Police Commissioner. Motion carried by unanimous vote.
APPOINTMENT OF DELINQUENT TAX COLLECTOR
Larry Lambert made a motion to appoint JP Harris as the delinquent tax collector. Motion carried by unanimous vote.
APPOINTMENT TO BOARD OF AUDITORS
There is one vacancy on the Board of Auditors. Trish Arnold who was the write in winner turned down the position. Maureen Wilson was asked if she would like to be an auditor for the township. Ms. Wilson said she would consider it but did not want to answer right now. The other auditors are Don Lerew Jr., and Bill Lastoskie.
APPOINTMENT OF TOWNSHIP DELEGATES TO STATE ASSOCIATION CONVENTION
Ed Balsavage made a motion to allow all township personnel and supervisors to attend the convention. Motion carried by unanimous vote.
APPOINTMENT OF TOWNSHIP VOTING DELEGATE TO STATE ASSOCIATION CONVENTION
Ed Balsavage made a motion to appoint the secretary as the voting delegate. Motion carried by unanimous vote.
WAGES
Ed Balsavage made a motion to set the wages for the Roadmaster at $20.50 per hour and for the full time road crew worker at $18.00 per hour. Motion carried by unanimous vote.
Ed Balsavage made a motion to set the wages for the part time road crew worker at $14.50 per hour. Motion carried by unanimous vote.
Ed Balsavage made a motion to set the wages for the temporary employees for clean-up day at $13.50 per hour. Motion carried by unanimous vote.
Ed Balsavage made a motion to set the wages for part time snow plow operators at $14.00 per hour. Motion carried by unanimous vote.
Naomi Decker made a motion to recommend the hourly wage for working supervisors at $17.50 per hour. Motion carried by unanimous vote.
Ed Balsavage made a motion to pay the building permit officer $46.00 per building permit, $20.00 per occupancy permit, and $12.00 per hour for other duties. Motion carried by unanimous vote.
Lynn Potts asked why the secretary and treasurer were not paid the same rate. Ed Balsavage stated the secretary is full time. The treasurer is part time and handles the money. Lynn Potts stated he felt both positions pay is too low considering what the past secretary was making. Naomi Decker said the previous secretary was paid health benefits and the current secretary does not need health benefits. This will be tabled until the January meeting.
EMPLOYEE BENEFITS
Ed Balsavage made a motion to establish the benefits as outlined in the Employee Handbook as adopted by Resolution 2000-5 and amended by Resolution 2000-10. Motion carried by unanimous vote.
Larry Lambert stated the costs of health benefits are spiraling out of control. He said the idea of partial payment by the employees has to be addressed.
DATES OF SUPERVISORS MEETINGS FOR 2004
Ed Balsavage made a motion to have the regularly scheduled meetings the 3rd Thursday of each month. Motion carried by unanimous vote.
MILEAGE REIMBURSEMENT RATE
Ed Balsavage made a motion to establish the reimbursement rate for mileage at the federal rate of $.375 per mile. Motion carried by unanimous vote.
TOWNSHIP BANKS & DEPOSITORIES
Ed Balsavage made a motion to establish M&T Bank as the township bank and depository. Motion carried by unanimous vote.
SUPERVISOR LIAISONS
Naomi Decker made a motion to appoint Don Lerew as the liaison to the road department. Larry Lambert made a motion to appoint John Shambaugh as the liaison to the road department. Vote for Don Lerew: Decker, Lerew Aye; Balsavage, Lambert, Shambaugh Opposed. Vote for John Shambaugh: Balsavage, Lambert, Shambaugh Aye; Decker, Lerew Opposed.
Ed Balsavage made a motion to appoint Larry Lambert as the administrative liaison. Naomi Decker stated she doesnt feel a liaison is needed for the administrative department. Vote for Larry Lambert: Balsavage, Lambert, Lerew, Shambaugh Aye; Decker - Opposed
CONVENTIONS, SEMINARS, MEETINGS
Naomi Decker made a motion that employees and supervisors that attend conventions, seminars, and meetings will have the registration paid, will receive an hourly wage and mileage for attending. Ed Balsavage modified the motion to include approval must be given by the supervisors for attendance to any seminar, meeting, or convention other than the state convention for both employees and supervisors. Vote: Balsavage, Lambert, Lerew, Shambaugh Aye: Decker Opposed.
OTHER BUSINESS
Approval of December 26, 2003 Minutes The approval of these minutes was table until the next meeting.
Approval of Dillsburg Area Soccer Club Meetings Ed Balsavage made a motion to approve all the meetings with the exception of January 12th since the planning commission will be having their meeting that night. Motion carried by unanimous vote.
Kennel Permit The kennel permit application for Sandra Bitner was tabled until Permit Officer Brian Fahey does an inspection of the kennel.
POLICY FOR PAYMENT OF BILLS
Larry Lambert stated the township should not be paying late fees. Lynn Potts said bills used to be paid once a month unless there was a bill that would have penalties. The payment policy will be tabled until the next meeting. Phyllis Emlet should make a list of vendors that have been charging late fees.
APPROVAL & PAYMENT OF BILLS
A question was raised about why the electric bill was so high. After looking at the kilowatt hours used last year at this time, it was determined the electric usage was about the same.
Larry Lambert made a motion second by Don Lerew to approve and pay the bills. Motion carried by unanimous vote.
Lynn Potts wanted to know if financial reports could be available with the minutes. When Jon Stough was the Secretary-Treasurer he would include an itemized list of receipts and expenditures with the minutes. Ed Balsavage made a motion to include copies of the financial statements with the minutes for residents that want them. The motion was seconded by Larry Lambert. Motion carried by unanimous vote.
Larry Lambert made a motion to adjourn. The motion was seconded by Don Lerew. Meeting was adjourned at 8:00 p.m.
Respectfully submitted
Linda J. Hansen
Secretary
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